Executive Marketing Coordinator - Operations Support

Job Description

Executive Marketing Coordinator (Executive Assistant + Marketing Operations + GoHighLevel)

Position Type: Full-Time, Remote

Working Hours: U.S. Business Hours (PST Required)

Location: Mexico, Colombia, Brazil, Costa Rica, Jamaica

About This Opportunity

We’re hiring a highly organized and execution-focused Executive Marketing Coordinator to support a fast-growing entrepreneurial business across marketing operations, executive support, content coordination, and client communication.

This is not a passive assistant role.

You’ll be deeply involved in:

• Marketing execution
• Social media coordination
• CRM management
• Content operations
• Lead follow-up
• Day-to-day operational support

If you thrive in fast-moving startup environments, enjoy wearing multiple hats, and love bringing structure to chaos — this role is a strong fit.

What You’ll Own

Executive & Operational Support

• Manage calendars, scheduling, and executive coordination
• Support day-to-day operational workflows and project tracking
• Handle inbox management and prioritize urgent communication
• Maintain organized files, SOPs, and internal documentation
• Ensure nothing falls through the cracks across ongoing projects

Social Media & Content Execution

• Create, schedule, and publish content across:

  • LinkedIn
  • Facebook
  • Instagram
  • Online communities

• Manage:

  • Comments
  • DMs
  • Community engagement
  • Audience interaction

• Track engagement performance and content consistency

• Help repurpose content into short-form assets and promotional materials

GoHighLevel CRM & Marketing Automation

• Build and manage workflows inside GoHighLevel

• Set up:

  • Automations
  • Follow-up sequences
  • Email campaigns
  • Lead nurturing systems

• Maintain CRM hygiene and organized pipeline tracking

• Ensure all lead communication and follow-ups happen on time

Video Editing & Creative Support

• Edit short-form videos for:

  • Social media
  • Marketing campaigns
  • Community engagement

• Create graphics and branded assets using:

  • Canva
  • Veed
  • OpusClips
  • Similar tools

• Maintain consistent visual branding across platforms

Research & Lead Generation Support

• Conduct research to build:

  • Ideal Client Profiles (ICPs)
  • Prospect lists
  • Lead databases

• Organize findings into structured spreadsheets and CRM systems

• Support outreach and marketing initiatives with clean data

Website & Technical Coordination

• Support light website updates and landing page changes

• Assist with:

  • Advertising campaign setup
  • Technical integrations
  • Platform troubleshooting

• Coordinate across tools and systems to keep operations running smoothly

Required Experience & Skills

• Experience in:

  • Executive Assistant
  • Marketing Coordinator
  • Operations Support
  • Virtual Assistant
  • Digital Operations roles

• Experience supporting:

  • Founders
  • Coaches
  • Startups
  • Entrepreneurial businesses

• Strong proficiency with:

  • Google Workspace
  • Google Calendar
  • Google Drive
  • Google Sheets

• Hands-on experience with:

  • GoHighLevel
  • CRM systems
  • Marketing automations

• Experience with:

  • Canva
  • Veed
  • OpusClips
  • Short-form content tools

• Strong understanding of:

  • LinkedIn
  • Facebook
  • Instagram management

• Excellent written English communication skills

• Highly organized with strong multitasking abilities

• Ability to work independently with minimal supervision

Nice-to-Have Experience

• Experience inside:

  • Coaching businesses
  • Agencies
  • Creator businesses
  • Consulting companies

• Familiarity with:

  • Email marketing
  • Landing pages
  • Paid ads support
  • Community management

• Experience using:

  • Slack
  • Notion
  • Airtable
  • ClickUp
  • HubSpot

What Makes You a Great Fit

• You’re highly proactive and execution-oriented
• You naturally create structure and organization
• You communicate clearly and professionally
• You move quickly without sacrificing detail
• You enjoy fast-paced startup environments
• You take ownership and follow through consistently
• You’re comfortable balancing marketing, admin, and operational tasks

What a Typical Day Looks Like

• Manage calendars, inboxes, and operational priorities
• Schedule and publish social media content
• Respond to DMs and community engagement
• Build and optimize GoHighLevel workflows
• Edit short-form content and create marketing assets
• Update CRM pipelines and track leads
• Support client or program onboarding coordination
• Conduct lead generation and market research
• Assist leadership with operational execution and project coordination

In short:

You are the operational engine behind marketing execution, communication, and organization.

Key Success Metrics (KPIs)

• Consistent and timely content publishing
• Organized and accurate CRM management
• Zero missed lead follow-ups or communication gaps
• High responsiveness and engagement across platforms
• Well-maintained operational systems and digital assets
• Strong execution across multiple moving priorities

Why This Role Stands Out

• Work directly with entrepreneurial leadership

• High ownership and visibility across the business

• Blend of:

  • Marketing
  • Operations
  • Executive support
  • Content coordination

• Opportunity to improve systems and processes

• Remote flexibility with strong growth potential

• Exposure to modern marketing and automation tools

Interview Process

• Initial Phone Screen
• Video Interview with Pavago Recruiter
• Practical Task / Coordination Exercise
• Client Interview
• Offer & Background Verification

Apply Now

If you:

• Love operations and execution
• Enjoy supporting founders
• Thrive in startup environments
• Can balance marketing, organization, and communication

This role is a strong fit for you.