Job Description
Financial Operations & Accounting Specialist (QuickBooks, Reconciliation, Multi-Entity) – Remote | U.S. Hours
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
About the Role
We’re hiring a Financial Operations & Accounting Specialist to take ownership of financial records, reconciliations, and reporting across multiple entities.
This is a hands-on, execution-driven role — not basic bookkeeping.
You will:
- Ensure clean, accurate financial data
- Identify and resolve discrepancies
- Maintain structured reporting systems
- Improve financial workflows over time
If you enjoy working with data, spotting issues quickly, and building clean systems — this role is built for you.
What You’ll Own
Financial Records & Reconciliation
- Maintain and reconcile financial records across multiple entities
- Ensure accuracy of transactions in QuickBooks
- Identify discrepancies and resolve issues proactively
- Maintain clean, audit-ready financial data
Reporting & Data Management
- Prepare monthly financial reports and summaries
- Build and maintain tracking systems in Google Sheets / Excel
- Ensure consistency across systems and reports
- Deliver clear, structured financial insights
Expense & Transaction Tracking
Track:
- Property-level expenses
- Capital expenditures (CapEx)
- Interest and financial activity
Maintain accurate categorization of all transactions
Keep documentation organized and accessible
Issue Identification & Resolution
Review financial data to detect:
- Errors
- Inconsistencies
- Missing entries
Investigate discrepancies and implement fixes
Maintain high standards of financial accuracy
Vendor & Bank Coordination
Conduct follow-ups with:
- Banks
- Vendors
Verify transaction details and balances
Ensure alignment between internal records and external data
Process Improvement & Documentation
- Identify inefficiencies in financial workflows
- Improve systems, trackers, and reporting structures
- Build repeatable processes for ongoing operations
- Document workflows for consistency and scalability
What Makes You a Strong Fit
- Extremely detail-oriented with strong accuracy mindset
- Analytical thinker who enjoys solving data discrepancies
- Comfortable managing multi-entity financial workflows
- Organized and process-driven
- Self-sufficient and able to work independently
- Strong communicator with clear, professional English
Requirements (Must-Have)
Core Experience
Experience in:
- Accounting
- Bookkeeping
- Financial operations
Hands-on experience with:
- QuickBooks (multi-entity preferred)
Technical Skills
Advanced Google Sheets / Excel:
- Complex trackers
- Formulas
- Data structuring
Strong ability to:
- Identify discrepancies
- Analyze financial data
- Maintain clean records
Work Style
- High attention to detail
- Strong problem-solving skills
- Ability to work independently with minimal supervision
- Clear written and verbal English communication
Nice to Have
Experience with:
- Multi-entity businesses
- Property-based accounting
Familiarity with:
- CapEx tracking
- Financial reporting structures
Experience using:
- Google Drive
- Slack
- Email-based workflows
Exposure to:
- Process improvement
- System optimization
Tools You’ll Use
- QuickBooks
- Google Sheets / Excel
- Google Drive
- Slack / Email
What Success Looks Like
- Highly accurate financial records and reconciliations
- Timely and reliable monthly reporting
- Discrepancies identified and resolved proactively
- Clean, structured financial tracking systems
- Continuous improvement in processes and workflows
- Strong leadership confidence in financial data
Key Metrics (KPIs)
- Accuracy of reconciliations and records
- Timeliness of monthly reports
- Number of discrepancies identified/resolved
- Data cleanliness and organization
- Process improvements implemented
Interview Process
- Initial Screening Call
- Recruiter Interview
- Final Interview
- Offer & Onboarding
Apply Now
If you’re someone who thrives on accuracy, structure, and solving financial data problems, this role gives you full ownership of financial operations across multiple entities.
Apply now and help build clean, reliable financial systems that leadership can trust.
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