Job Description
🚀 GoHighLevel Marketing Operations Specialist (GoHighLevel + Social Media + Executive Operations)
Full-Time Remote | U.S. Business Hours (PST Required)
💼 About the Role
We’re hiring a highly organized and execution-focused GoHighLevel Marketing Operations Specialist to support marketing execution, executive operations, CRM workflows, content coordination, and community management for a fast-growing entrepreneurial business.
This is not a strategy-only marketing role.
This is a hands-on execution role for someone who:
- thrives in fast-moving startup environments,
- loves organization and systems,
- takes ownership of follow-through,
- and can manage multiple operational and marketing workflows without things slipping through the cracks.
You’ll play a critical role in keeping:
- marketing campaigns,
- social content,
- CRM systems,
- onboarding,
- communication,
- and operational workflows
running smoothly every day.
🔥 What You’ll Own
Executive & Operational Coordination
- Manage scheduling, calendar coordination, and administrative workflows
- Organize operational tracking sheets and internal systems
- Support leadership with communication and day-to-day execution
- Maintain structured documentation, files, and process organization
- Identify workflow gaps and proactively improve operational efficiency
Social Media & Marketing Execution
Create, schedule, and publish content across:
- online communities
Manage:
- comments
- direct messages
- community engagement
- social interactions
Track engagement metrics and maintain reporting dashboards
Support advertising campaign setup and promotional launches
GoHighLevel CRM & Email Marketing
Build and manage workflows inside GoHighLevel
Create:
- automations
- nurture sequences
- email campaigns
- follow-up systems
Maintain clean CRM records and accurate pipeline management
Ensure all lead and participant communication happens on time
Content & Program Support
Edit short-form videos and marketing clips using:
- Veed
- OpusClips
- Canva
- similar tools
Format:
- guides
- workbooks
- scripts
- cheat sheets
- digital resources
Ensure branding consistency across all materials and channels
Community & Membership Administration
- Support participant onboarding and communication
- Organize and maintain digital program materials
- Track member progress and updates
- Troubleshoot minor platform or account issues
- Ensure a smooth participant experience throughout programs
Research & Lead Generation
- Research Ideal Client Profiles (ICPs)
- Build prospect lists and outreach databases
- Support lead generation campaigns and outreach execution
- Compile reports and research findings for leadership
Administrative & Communication Support
- Maintain organized inbox management and communication systems
- Prioritize urgent requests and ensure follow-through
- Keep shared files, folders, and workflows clean and accessible
- Support overall business operations and execution
✅ Must-Have Experience & Skills
Experience in:
- Executive Assistant
- Marketing Coordinator
- Operations Support
- Virtual Assistant
- Marketing Operations roles
Experience supporting:
- founders
- coaches
- startups
- entrepreneurial businesses
Strong experience with:
- GoHighLevel
- CRM systems
- marketing automations
High proficiency in:
- Google Workspace
- Google Sheets
- Google Calendar
- Google Drive
Experience with:
- Canva
- Veed
- OpusClips
- short-form editing tools
Strong understanding of:
- online community management
Strong written English communication skills
Excellent multitasking and organizational abilities
Ability to work independently with minimal supervision
⭐ Nice-to-Have Experience
Experience inside:
- coaching businesses
- agencies
- creator businesses
- membership communities
Familiarity with:
- paid ads
- landing pages
- funnels
- email marketing strategy
Experience using:
- Slack
- Notion
- Airtable
- ClickUp
- HubSpot
🧠 What Makes You a Strong Fit
- You are execution-oriented and highly reliable
- You naturally create structure and organization
- You communicate clearly and professionally
- You thrive in startup environments where priorities move quickly
- You take ownership instead of waiting for instructions
- You are detail-oriented and proactive
- You enjoy balancing operations, marketing, and coordination work
📅 What a Typical Day Looks Like
- Schedule and publish social media content
- Manage GoHighLevel workflows and email campaigns
- Respond to DMs and participant inquiries
- Coordinate operational and administrative tasks
- Update CRM pipelines and contact records
- Edit short-form marketing content
- Support onboarding and membership communication
- Conduct lead research and organize outreach data
- Ensure leadership stays organized and operationally supported
In short:
You are the operational backbone behind marketing execution, CRM systems, communication, and day-to-day coordination.
📊 Key Metrics for Success (KPIs)
- Consistent and timely social media publishing
- Clean and organized CRM/workflow management
- High engagement and responsive communication
- Zero missed follow-ups or participant gaps
- Well-maintained program materials and systems
- Strong operational reliability and execution quality
🌟 Why This Role Stands Out
Work directly with entrepreneurial leadership
High ownership and visibility across the business
Blend of:
- marketing
- operations
- executive support
- content coordination
Exposure to modern marketing automation systems
Opportunity to improve and optimize workflows
Remote flexibility in a fast-growing environment
🧪 Interview Process
- Initial Screening Call
- Marketing & Systems-Focused Interview
- Practical Task (Content or Workflow Exercise)
- Final Interview
- Internal Review & Approval
- Offer & Onboarding
👉 Apply Now
If you:
- love organization and execution,
- enjoy supporting fast-moving businesses,
- are comfortable inside GoHighLevel and marketing systems,
- and thrive balancing operations + content + communication,
this role is a strong fit for you.
