Real Estate Specialist

Job Description

🏡 Real Estate Specialist (Transaction Coordinator, MLS & DocuSign) – Remote

Full-Time | Remote | U.S. Business Hours

🚀 About the Role

We’re hiring a highly organized and detail-oriented Real Estate Specialist to manage transaction coordination, MLS listings, compliance workflows, and real estate operations from contract to closing.

This is not a basic administrative role.

You’ll play a critical role in:

✅ transaction coordination

✅ MLS listing management

✅ contract & compliance tracking

✅ client communication

✅ closing coordination

✅ real estate operations support

You’ll work closely with:

• real estate agents
• brokers
• escrow officers
• title companies
• lenders
• clients

to ensure every transaction remains organized, compliant, and on track through closing.

If you thrive in:

• fast-paced real estate environments
• transaction management
• deadline-driven coordination
• documentation workflows
• operational organization

this role is a strong fit.

🔥 What You’ll Own

Transaction Coordination (Primary Focus)

• Manage 5–15+ active real estate transactions simultaneously from accepted offer through closing

• Maintain:

  • transaction checklists
  • timelines
  • milestone tracking
  • closing documentation

• Coordinate with:

  • escrow companies
  • title companies
  • lenders
  • inspectors
  • appraisers
  • agents
  • clients

• Track:

  • contingency deadlines
  • inspections
  • financing milestones
  • closing dates

• Ensure no deadlines, documents, or approvals are missed

MLS Listing Management & Marketing Support

• Create, update, and manage listings on MLS platforms

• Syndicate listings across:

  • Zillow
  • Realtor.com
  • Apartments.com
  • brokerage platforms

• Maintain listing accuracy and compliance with MLS requirements

• Support creation of:

  • flyers
  • brochures
  • social media posts
  • open house materials

• Track listing activity and provide updates to agents

Compliance & Documentation

• Ensure all:

  • contracts
  • disclosures
  • amendments
  • addenda
  • signatures

  remain complete and compliant

• Maintain organized and audit-ready transaction files

• Ensure compliance with:

  • brokerage procedures
  • state regulations
  • MLS requirements

• Manage DocuSign workflows and document execution processes

Client Communication & Coordination

• Provide proactive updates to:

  • buyers
  • sellers
  • agents
  • brokers

• Schedule:

  • inspections
  • appraisals
  • showings
  • closings

• Respond to inquiries professionally and promptly

• Maintain strong communication throughout the transaction lifecycle

Reporting & Administrative Support

• Prepare transaction and pipeline reports

• Track:

  • commissions
  • closing timelines
  • transaction statuses

• Support brokerage operations and compliance audits

• Maintain organized records and operational workflows

💻 Requirements

Core Requirements

• 2+ years of experience in:

  • transaction coordination
  • real estate operations
  • brokerage support
  • real estate administration

• Strong hands-on experience with:

  • MLS platforms
  • DocuSign
  • Dotloop, Skyslope, Brokermint, or similar transaction management systems

• Strong Google Workspace or Microsoft Office skills:

  • Google Sheets / Excel
  • Docs / Word
  • calendar coordination

• Strong understanding of:

  • real estate contracts
  • disclosures
  • transaction timelines
  • compliance workflows

• Ability to manage multiple transactions simultaneously

• Excellent written and verbal English communication skills

• Highly organized with strong attention to detail

• Comfortable working remotely during U.S. business hours

⭐ Nice to Have

• Active real estate license or Transaction Coordinator certification

• Experience managing:

  • 10+ concurrent transactions
  • residential & commercial real estate deals

• Familiarity with:

  • Canva
  • InDesign
  • real estate marketing tools

• Experience supporting:

  • high-volume brokerages
  • real estate investment teams
  • property management operations

🧠 What Makes You a Strong Fit

• Extremely organized and deadline-driven
• Comfortable managing multiple moving transactions simultaneously
• Strong attention to compliance and documentation accuracy
• Proactive communicator with agents and clients
• Calm under pressure during high-volume transaction periods
• Strong operational follow-through and accountability
• Able to work independently in remote environments

📅 What a Typical Day Looks Like

• Update and organize active transaction files
• Coordinate inspections, appraisals, and escrow timelines
• Manage MLS listings and syndication updates
• Send DocuSign documents and track signatures
• Follow up with agents, lenders, and title companies
• Monitor contingency and closing deadlines
• Prepare transaction reports and operational updates

In short:

You help ensure every real estate transaction stays organized, compliant, on schedule, and moving smoothly from listing through closing.

📊 Key Metrics for Success (KPIs)

• Zero missed contingency or closing deadlines
• Accurate and compliant transaction documentation
• Smooth and timely transaction closings
• Organized MLS listings and transaction records
• Strong communication with agents, clients, and vendors
• High operational reliability and responsiveness

🌟 Why This Role Stands Out

• High-impact role supporting real estate transactions end-to-end

• Strong ownership across transaction coordination and compliance

• Opportunity to work closely with:

  • brokers
  • agents
  • lenders
  • title companies

• Exposure to:

  • MLS systems
  • transaction operations
  • compliance workflows
  • real estate coordination

• Fully remote role with structured workflows and clear responsibilities

• Growth opportunities into:

  • Senior Transaction Coordinator
  • Brokerage Operations
  • Real Estate Operations Manager
  • Compliance Management

🧪 Interview Process

• Initial Screening Call
• Recruiter Interview
• Client Interview
• Offer & Onboarding

👉 Apply Now

If you:

• thrive in organized, deadline-driven environments
• enjoy coordinating real estate transactions and compliance workflows
• are experienced with MLS systems and transaction management
• can manage multiple deals without things slipping through the cracks

this role is a strong fit for you.