Real Estate Transaction Specialist

Job Description

🏡 Real Estate Transaction Specialist (Transaction Coordination & Closings) – Remote

Full-Time | Remote | U.S. Business Hours

🚀 About the Role

We’re hiring a highly organized and detail-oriented Real Estate Transaction Specialist to manage the full transaction lifecycle for single-family real estate acquisitions and dispositions.

This is not a basic administrative role.

You’ll play a critical role in:

✅ transaction coordination

✅ contract management

✅ title & closing coordination

✅ stakeholder communication

✅ deadline enforcement

✅ CRM and transaction tracking

You’ll serve as the operational backbone between:

• sellers
• buyers
• title companies
• agents
• internal teams

to ensure transactions move from contract execution through closing accurately, efficiently, and without delays.

If you thrive in:

• fast-paced real estate environments
• wholesale or investment transactions
• high-volume deal coordination
• deadline-driven workflows
• operational execution

this role is a strong fit.

🔥 What You’ll Own

Transaction Lifecycle Management (Primary Focus)

• Manage the full transaction process from executed contract through closing

• Coordinate single-family acquisitions and dispositions simultaneously

• Handle 30–50 active transactions without missed deadlines or operational gaps

• Maintain visibility into:

  • contract status
  • inspections
  • title updates
  • financing milestones
  • closing timelines

• Ensure all transaction workflows remain organized and on track

Contracts & Documentation

• Draft, send, and manage:

  • purchase agreements
  • amendments
  • addenda
  • closing documents

• Ensure all documents are:

  • accurate
  • complete
  • properly executed
  • version-controlled

• Manage e-signature workflows using:

  • HelloSign
  • Dropbox Sign
  • similar platforms

• Maintain organized and audit-ready transaction files

Timeline & Deadline Enforcement

• Track and enforce:

  • contingency deadlines
  • inspection periods
  • financing timelines
  • closing dates

• Maintain a zero-miss approach to transaction management

• Identify risks, delays, and bottlenecks proactively

• Escalate and resolve issues before they impact closings

Inspection, Title & Closing Coordination

• Coordinate:

  • inspections
  • property access
  • title workflows
  • closing logistics

• Work closely with title companies to resolve:

  • liens
  • curative items
  • ownership issues
  • title discrepancies

• Ensure smooth and timely closings across all assigned deals

Communication & Stakeholder Management

• Serve as the primary point of contact for:

  • sellers
  • buyers
  • agents
  • title companies
  • internal teams

• Maintain proactive daily communication and follow-ups

• Provide clear and professional transaction updates

• Ensure all stakeholders remain aligned throughout the process

CRM & Transaction Reporting

• Maintain accurate transaction records inside CRM systems

• Update:

  • deal stages
  • notes
  • tasks
  • closing statuses

  in real time

• Provide regular transaction status updates to leadership

• Ensure clean pipeline visibility and reporting accuracy

💻 Required Experience & Skills

Core Requirements

• 8–10 years of hands-on experience in:

  • real estate transaction coordination
  • single-family purchase & sale transactions
  • contract-to-close transaction management

• Strong familiarity with:

  • wholesale real estate
  • investor transactions
  • acquisition workflows

• Proven ability to manage:

  • 30–50 concurrent transactions
  • high-volume real estate pipelines

• Strong experience with:

  • Gmail
  • Google Sheets
  • Google Calendar
  • CRM systems (Salesforce preferred)
  • e-signature platforms

• Excellent written and verbal English communication skills

• Strong attention to detail and deadline management

• Comfortable speaking daily with:

  • sellers
  • buyers
  • title companies
  • agents

⭐ Ideal Experience

• Experience coordinating:

  • off-market acquisitions
  • investor-driven transactions
  • wholesale real estate deals

• Familiarity with:

  • U.S. title processes
  • lien resolution
  • curative workflows

• Background in:

  • real estate investment firms
  • wholesalers
  • iBuyers
  • high-volume acquisition teams

• Experience building:

  • transaction workflows
  • KPI reporting
  • operational documentation

🧠 What Makes You a Strong Fit

• Extremely detail-oriented and process-driven
• Comfortable managing high transaction volume under pressure
• Proactive problem-solver who anticipates issues early
• Strong communicator with confidence handling multiple stakeholders
• Highly accountable with strong operational ownership
• Organized and calm in deadline-heavy environments
• Able to work independently without constant oversight

📅 What a Typical Day Looks Like

• Review active deals and upcoming deadlines
• Follow up with title companies, sellers, buyers, and agents
• Draft and send contracts, amendments, and addenda
• Coordinate inspections and closing logistics
• Resolve title issues and outstanding transaction items
• Update CRM records and transaction trackers
• Escalate risks and provide leadership updates

In short:

You ensure every transaction stays organized, compliant, and moving toward closing without delays or operational gaps.

📊 Key Metrics for Success (KPIs)

• Zero missed deadlines or contingencies
• On-time closings across all assigned transactions
• Accuracy of contracts and transaction documentation
• Effective management of 30–50 concurrent deals
• Strong stakeholder communication and responsiveness
• Clean CRM hygiene and transaction reporting accuracy

🌟 Why This Role Stands Out

• High-ownership role inside a fast-moving real estate environment

• Direct exposure to:

  • acquisitions
  • dispositions
  • title coordination
  • investor transactions

• Opportunity to work closely with leadership and operations teams

• Fully remote role with structured systems and clear accountability

• Strong long-term growth opportunities into:

  • Transaction Operations Manager
  • Real Estate Operations
  • Acquisition Operations
  • Closing Management

🧪 Interview Process

• Initial Phone Screen
• Video Interview with Pavago Recruiter
• Client Interview
• Offer & Background Verification

👉 Apply Now

If you:

• thrive in fast-paced real estate transaction environments
• excel at keeping deals organized and moving forward
• are experienced in wholesale or investment transaction coordination
• can manage high-volume closings without missing details

this role is a strong fit for you.