Job Description
Sales Assistant (Remote) – CRM, Scheduling & Sales Operations Support
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours (Aligned with Sales Team Schedules)
About the Role
We’re hiring a Sales Assistant to support a fast-moving sales team by keeping everything organized, accurate, and moving forward.
This is an execution-heavy, detail-driven role — you’re not selling, but you’re critical to making sales happen.
You’ll manage CRM data, coordinate meetings, prepare proposals, and ensure sales reps have everything they need to close deals.
If you’re organized, proactive, and thrive behind the scenes — this role is for you.
What You’ll Own
CRM Management (Core Focus)
Maintain clean, accurate CRM data across:
- Salesforce
- HubSpot
- Zoho CRM
- Pipedrive
Update leads, contacts, and opportunities daily
Remove duplicates, fix missing fields, and maintain data hygiene
Ensure pipeline visibility is always accurate
Scheduling & Sales Coordination
Schedule calls, demos, and follow-ups across time zones
Use tools like:
- Google Calendar
- Outlook
- Calendly
Ensure sales reps are fully prepared before every meeting
Coordinate internal prep sessions and follow-ups
Proposal & Document Support
Draft, format, and proofread:
- Sales proposals
- Quotes
- Presentations
Support RFP/RFI responses using templates
Create polished materials using:
- Google Slides
- Microsoft PowerPoint
- Canva
Reporting & Sales Metrics
Generate weekly/monthly reports:
- Pipeline activity
- Conversion rates
- Sales KPIs
Maintain dashboards for leadership visibility
Ensure reporting is accurate and on time
Communication & Follow-Ups
- Draft follow-up emails after meetings
- Send reminders, thank-you notes, and next steps
- Support inbound lead routing and initial responses
Cross-Team Coordination
Work with:
- Marketing (lead flow & campaigns)
- Finance (contracts & approvals)
- Operations (order processing)
Track handoffs to ensure nothing falls through the cracks
What Success Looks Like
- CRM is always clean, structured, and reliable
- Meetings are scheduled without friction or conflicts
- Sales reps are fully prepared before every call
- Reports are accurate and delivered on time
- No delays in proposals, follow-ups, or communication
What Makes You a Strong Fit
- Extremely organized and detail-oriented
- Strong written communicator (you’ll draft emails daily)
- Proactive — you fix issues before being asked
- Comfortable managing multiple priorities
- Enjoy supporting others and enabling success
Requirements (Must-Have)
Experience
1–2 years in:
- Sales support
- Administrative roles
- Operations or coordination roles
Core Skills
Hands-on experience with at least one CRM
Strong scheduling and calendar management
Proficiency in:
- Google Workspace or Microsoft Office
Clear, professional written English
Nice to Have
Experience creating proposals or sales decks
Exposure to SDR/BDR workflows
Experience in:
- B2B SaaS
- Marketing agencies
- Professional services
Basic reporting skills (Excel, dashboards, pivot tables)
What a Typical Day Looks Like
- Update CRM data and clean pipeline records
- Schedule meetings and coordinate calendars
- Prepare proposals, decks, and documents
- Generate reports for sales leadership
- Send follow-ups and manage communication
- Coordinate across teams to keep deals moving
In short:
You keep the sales engine organized, efficient, and moving forward.
Key Metrics (KPIs)
- CRM accuracy (no duplicates, complete records)
- On-time scheduling and meeting coordination
- Error-free proposals and documents
- Reporting accuracy and consistency
- Feedback from sales team on support quality
Why This Role Stands Out
Clear ownership without sales pressure
High visibility impact on revenue teams
Opportunity to grow into:
- Sales Ops
- Account Management
- Revenue Operations
Interview Process
- Initial Phone Screen
- Video Interview with Pavago Recruiter
- Practical Task (CRM cleanup + proposal draft)
- Client Interview
- Offer & Background Verification
Apply Now
If you’re someone who thrives on organization, execution, and making teams more effective, this role gives you a clear path into sales operations and revenue support.
Apply now and become the backbone of a high-performing sales team.
