Job Description
Tax Specialist (U.S. Tax Compliance & Tax Planning) – Remote | U.S. Business Hours
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
About the Role
We’re hiring a technically strong and detail-oriented Tax Specialist to manage tax preparation, compliance, filings, and tax planning initiatives across individual and business entities.
This is not a bookkeeping-only role.
You will be responsible for:
- Preparing and reviewing tax returns
- Managing federal and state compliance
- Supporting audits and regulatory inquiries
- Monitoring changing tax laws
- Identifying opportunities to reduce liabilities and improve tax efficiency
This role is ideal for someone who thrives under deadlines, understands U.S. tax regulations deeply, and can balance technical accuracy with strategic thinking.
If you enjoy:
- Tax compliance
- Tax planning
- Problem-solving
- Regulatory research
- Financial optimization
This role is a strong fit.
What You’ll Own
Tax Preparation & Filing (Core Focus)
Prepare and review:
- Individual tax returns (1040)
- Corporate tax returns (1120)
- Partnership returns (1065)
Manage:
- Quarterly estimated taxes
- Extensions
- Federal and state filings
Ensure all filings are accurate, compliant, and submitted on time
Maintain organized tax calendars and filing schedules
Tax Compliance & Regulatory Monitoring
Monitor updates to:
- IRS guidance
- Federal tax law
- State and local tax regulations
Ensure ongoing compliance across:
- Federal filings
- Multi-state requirements
- Payroll tax
- Sales tax
- Property tax
Minimize compliance risks and filing errors
Tax Planning & Advisory
Identify opportunities for:
- Deductions
- Credits
- Tax savings
- Liability reduction
Support tax-efficient transaction structuring
Provide guidance on tax implications and compliance requirements
Assist with international tax matters when applicable:
- FBAR
- FATCA
- Transfer pricing
Audit Support & Documentation
Maintain audit-ready schedules and documentation
Respond to:
- IRS notices
- State tax inquiries
- Audit requests
Clearly document:
- Tax positions
- Assumptions
- Filing support
- Compliance processes
Cross-Functional Collaboration
Work closely with:
- Accounting teams
- Finance leadership
- External CPAs
- Auditors
Support month-end and year-end close activities
Ensure alignment between tax reporting and financial reporting
What Makes You a Strong Fit
- You are highly detail-oriented and deadline-driven
- You can explain complex tax concepts clearly
- You proactively identify risks and savings opportunities
- You stay updated on changing tax regulations
- You maintain organized and audit-ready documentation
- You balance technical compliance with practical business impact
Required Experience & Skills
3+ years of experience in:
- Tax preparation
- Tax compliance
- Tax accounting
Strong understanding of:
- U.S. federal tax laws
- State tax compliance
- IRS filing requirements
Experience using tax software such as:
- UltraTax
- Drake
- Lacerte
- ProSeries
- Or equivalent
Familiarity with:
- IRS e-filing systems
- State tax portals
Strong Excel or Google Sheets skills
Strong analytical and reconciliation abilities
Excellent attention to detail and organization
Nice-to-Have Experience
CPA or EA certification
Master’s in Taxation
Multi-state or international tax exposure
Experience in:
- SaaS
- Real estate
- Professional services
- High-net-worth client environments
Experience supporting closely held businesses
What a Typical Day Looks Like
- Review upcoming filing deadlines and priorities
- Prepare and review tax returns and schedules
- Analyze financial records for optimization opportunities
- Respond to IRS or state notices
- Coordinate with finance and accounting teams
- Maintain tax documentation and audit support files
- Research tax law updates and compliance requirements
In short:
You ensure taxes are filed accurately, compliance risks are minimized, and businesses remain financially optimized and audit-ready.
Key Metrics for Success (KPIs)
- 100% on-time tax filing completion
- Zero missed deadlines or compliance penalties
- Accuracy of returns and reconciliations
- Audit readiness and documentation quality
- Identification of tax-saving opportunities
- Positive feedback from leadership, auditors, and clients
Why This Role Stands Out
- High-impact finance and compliance role
- Opportunity to work across multiple tax entities and structures
- Strong exposure to strategic tax planning and advisory
- Collaborative environment with finance leadership
- Remote flexibility with long-term growth potential
- Opportunity to deepen expertise in multi-state and complex tax environments
Interview Process
- Initial Phone Screen
- Video Interview with Pavago Recruiter
- Practical Tax Assessment
- Client Interview with Finance/Tax Leadership
- Offer & Background Verification
Apply Now
If you:
- Have strong U.S. tax compliance experience
- Enjoy solving complex tax challenges
- Can manage deadlines with precision
- Want to play a key role in financial operations and tax strategy
This role is a strong fit for professionals who combine technical tax expertise with ownership, organization, and strategic thinking.
