Job Description
Payroll Specialist
Temporary assignment that will start as a 1 month assignment and renew on a month to month basis as needed
Hourly Rate: $28.85 – $38.46
Schedule: M-F, 8:30am-5:30pm
Work Arrangement: Remote (must be local to Los Angeles office and able to come in for special projects/meetings)
Responsibilities:
Processing of bi-weekly payroll; includes entries, reviewing, auditing, and running multiple post payroll reports for US and UK
Payroll reconciliation against funding
Processing employee status changes, make-up time forms, meal waivers
Processing parking stipends; end of month payroll
Processing deferral changes weekly (employee 401k elections) as well as 401k loans
Processing annual merit increases and additional payrolls as needed
Assigning Time Off policies
Payroll General Ledger (G/L) reconciliation
Processing garnishments, includes agency responses
Processing manual checks/banking ACH for terminated employees (final payments)
Provide OT reports to each division head/upper management
Reporting union payroll costs to Finance team (Entertainment Partners)
Registering for wage accounts with states as added to payroll and setting up state and local tax jurisdictions in ADP
Processing/paying select local taxes that ADP does not handle (quarterly)
401k funding
HSA funding (Health Savings Account)
Processing domestic and international wires
Processing vendor wires for A/P; payment manager/manual wires/wire recalls/wire amendments (in communication with A/P as well as Wells Fargo)
Reporting of daily bank deposits to Finance team
Reporting of company credit card balances to Finance team
Monthly benefits billing (Aetna/Kaiser/MetLife); accessing invoices from vendor portals and reconciling each cost per employee and business segments
Cap labor reporting; updating and verifying rates (pHelix/QuickBase)
Monthly vacation accrual reconciliation
Providing documentation and reports for internal and external audits (workers comp/401k/EY)
Cross-charge billing; reporting wages and employer taxes and 401k match for select employees
Reviewing ADP credit and debit invoices as received and forwarding to Finance team
Multiple reports for Management/HR/Finance as needed
Continuous communication with employees and supervisors; assisting with general inquiries, time off requests, timecard issues and edits
Proficient with MS Excel (formulas, V-lookup, Pivot tables, etc.)
Perform ad-hoc duties as assigned
BA in Accounting/Business Administration
3–5 years of payroll and general ledger accounting experience
Knowledge of general accounting principles
Knowledge of employee labor laws, taxes, relevant legislation, policies and regulations
Proficient in Microsoft Excel and Outlook
Proficient in ADP software preferred
Outstanding organizational and time management skills
Ability to collect and analyze data efficiently
Strong attention to detail
Ability to work in a team-oriented environment
Ability to work independently
Demonstrated ability to handle confidential and sensitive information
Excellent communication and problem-solving skills
