Job Description
Thousands of ads. Dozens of brands. One team keeping it all on track — that’s you.
🚀 About TubeScience
TubeScience is a performance marketing agency where world-class creative meets real-time data. Every month, our distributed team produces thousands of performance-driven video ads for leading direct-to-consumer brands and Fortune 500 companies — creative that’s tested, measured, and optimized at a scale most teams never get to see.
We work across countries and time zones as one team, and we’re looking for someone who wants to help keep that machine running smoothly.
💡 The Opportunity
We’re looking for a highly organized, systems-minded Creative Operations Coordinator to keep our creative workflows running smoothly — coordinating day-to-day operations, keeping project information accurate, surfacing blockers early, and helping us improve our processes, tools, and reporting.
You’ll work closely with Strategy, Production, Post-Production, Quality Control, and Delivery to help creative move efficiently from planning through final delivery. It’s a strong fit for someone who enjoys bringing structure to fast-moving environments, solving operational problems, and using technology to help teams work smarter.
🛠️ What You’ll Do
- Coordinate creative projects end-to-end across Strategy, Production, Post-Production, Quality Control, and Delivery.
- Keep project timelines, priorities, assignments, and status updates accurate in our workflow management tools.
- Monitor progress and proactively flag bottlenecks, delays, and delivery risks before they become problems.
- Help teams stay aligned on priorities, ownership, deadlines, and next steps.
- Support workload planning and help spot capacity or resourcing issues early.
- Build and maintain dashboards and reports that give visibility into the creative pipeline, workload, and delivery performance.
- Document key workflows and keep SOPs clear and current.
- Spot repetitive or manual tasks worth simplifying or automating, and help roll out the fix — from workflow integrations to AI-powered tools.
🔎 What We’re Looking For
- 2+ years of experience in creative operations, production operations, project coordination, project management, or a similar fast-paced environment.
- Strong organizational skills and the ability to manage multiple projects, priorities, and deadlines at once.
- Hands-on experience with a project management or workflow platform — Monday.com, Airtable, ClickUp, Asana, or similar.
- Comfort working with spreadsheets, dashboards, and operational reporting.
- Exposure to workflow automation, integrations, or AI productivity tools — and genuine curiosity about using them to help teams move faster.
- Strong written and verbal English communication skills. Experience collaborating with distributed teams across multiple time zones.
- Sharp attention to detail, a proactive approach to problem-solving, and the ability to work independently and adapt as priorities shift.
You enjoy bringing clarity and structure to complex, fast-moving work. You communicate clearly, raise issues early, and look for practical ways to improve how work gets done — and you’re genuinely curious about automation, AI, and new tools that help creative teams operate more efficiently.
✅ Ready to Apply?
Tell us about a workflow or process you’ve improved — we’d love to hear about it. Apply below and we’ll be in touch.
