Job Description
We’re a growing team, and as we scale, so does our need to focus on expanding our accounting team. You’ll be joining a people-focused company, and as a Senior Accounts Payable Analyst, you will be responsible for managing Vendavo’s accounts payable processes to ensure vendor invoices, approvals, and payments are processed accurately, efficiently, and in compliance with company policies. This role oversees the full vendor invoice lifecycle—from purchase order coordination and invoice processing to approval workflows and payment execution. The position supports strong internal controls, assists with month-end close activities, and helps improve AP processes and system efficiencies. The Senior Accounts Payable Analyst works closely with Accounting, FP&A, and department leaders to ensure vendor commitments are properly approved, recorded, and paid in alignment with company priorities and cash flow planning.
THE OPPORTUNITY
- Manage the purchase order process and collaborate with cross‑functional teams to establish purchase orders and maintain approval workflows
- Review vendor contracts and order forms to ensure invoices follow agreed billing terms and approvals
- Process vendor invoices in NetSuite, including matching invoices to purchase orders, obtaining approvals, and ensuring accurate account and department coding
- Ensure invoices are reviewed and approved in accordance with company approval policies and internal controls
- Maintain vendor records including W‑9s, contracts, and payment instructions
- Monitor the AP inbox and respond to vendor inquiries in a timely manner
- Manage vendor payment schedules and prepare bi‑monthly payment runs
- Coordinate vendor payments within cash flow limitations in partnership with Finance leadership
- Work with the Senior Accounting Manager to determine monthly expense accruals
- Support accrual calculations for goods or services received but not yet invoiced
- Assist with AP-related reconciliations and journal entries
- Ensure AP activity is recorded in the correct accounting period
- Partner with the Senior Accounting Manager to support vendor payment planning and cash forecasting
- Provide visibility into upcoming vendor payments and liabilities to support short-term cash planning
- NetSuite ERP – vendor bills, purchase orders, approvals, and payments
- Navan (or similar expense management system) – employee expense processing
- Microsoft Excel – reconciliations and financial analysis
- SharePoint / Microsoft Teams – documentation and collaboration tools
THE SKILL SET
- Bachelor’s degree in Accounting, Finance, or related field preferred
- 5+ years of Accounts Payable or Accounting experience
- Experience working in a multi‑entity or global organization preferred
- Experience in a fast‑paced environment
- NetSuite experience strongly preferred
THE BENEFITS
- Flexibility to work from home or in the office, depending on what works best for you
- Unlimited PTO for vacation, sick and mental health days–we encourage everyone to take vacation during the year to ensure dedicated time to spend with loved ones, explore, rest and recharge
- 4 recharge days, where the entire company goes on a brief pause in all geographies for 1 day each quarter. This day can be spent in whatever way helps you recharge, to regain energy, and dive back into the next workday
- 16 weeks of paid parental leave with health benefits for all parents, plus flexible re-entry schedules for returning to work
- $110 a month to cover your cell phone and internet expenses
- High-end laptop (Dell XPS or Mac)
- Competitive pay and bonus/commission
- Comprehensive health, detail, vision, and mental benefit options (PPO, FSA, HSA)
- 401k plan with a 3% employer non-election contribution
The national minimum salary is $60,000 a year + bonus. The successful candidate’s starting salary will be determined based on permissible, non-discriminatory factors such as skills, experience, and geographic location.
*Note: Disclosure as required by CA, CO, NY, and WA Pay Transparency Law
THE VENDAVO STORY
Vendavo partners with the world’s leading companies to accelerate growth and profitability, advance innovation, and build more prosperous communities. Our powerful, cloud-based, AI-powered pricing, selling, and prescribing solutions empower global manufacturers and distributors to manage, optimize, and digitize their end-to-end commercial processes. But we offer so much more than software. Our proven, repeatable process, and passionate, experienced people accelerate value and drive profitable, unrivaled business outcomes for our customers. We are passionate about helping our customers deliver the right products, at the right prices, at the right time, for the right people.
OUR SAAS PRODUCTS
Our B2B pricing and selling solutions include Vendavo Intelligent CPQ, Margin Bridge Analyzer, Profit Analyzer, Business Risk and Sales Alerts, Vendavo Sales Optimizer, Deal Price Optimizer, Vendavo Pricepoint, and Rebate & Channel Manager. You can learn more about our products here.
OUR FUNDING
We are backed by two of the top high-tech private equity firms in the world, have excellent financial health, and boast the top SaaS retention in our space.
OUR CULTURE & YOU
We collaborate with our customers unlike any others in our industry. Anchored in our values (Move with Integrity, Be Clear, Win as One, Solve for the Customer, Build What’s Next), we are growing, constantly innovating, and consistently driving sustainable outcomes for our clients and partners.
Unlocking opportunities for our customers would not be possible without our employees. When you are part of Vendavo, you’re part of a company that’s committed to your growth and invested in your career. Diversity, inclusion, and celebration of community are at our core, and we come together to learn from each other and honor our commitments.
EMEA and California residents applying for positions at Vendavo can see our privacy policy here.
OUR TEAM IS GROWING. YOU WILL TOO.
