HR Administrator

Job Description

Company Description

Version 1 has celebrated over 29 years in Technology Services and continues to be trusted by global brands to deliver solutions that drive customer success. Our expertise enables our customers to navigate the rapidly changing Digital-First world we live in. We foster strong partnerships with leading technology giants including Microsoft, AWS, Oracle, Red Hat, OutSystems, Snowflake, ensuring that our customers are provided with the highest quality solutions and services.

We’re an award-winning employer reflecting how our employees are at the very heart of Version 1 and what we do:

• UK & Ireland’s premier AWS, Microsoft & Oracle partner
• 3300+ strong, €350/£300m revenue business
• 10+ years as a Great Place to Work in Ireland & UK
• Best Workplace for Women in the UK & Ireland by GPTW
• Best Workplace for Wellbeing in the UK by GPTW

We’re a core values driven company, we hire people who share our values, and we reward those who display and foster them, it’s deeply embedded within our DNA. Invest in us and we’ll invest in you!

Job Description

This role offers the successful candidate broad exposure across HR, Global Mobility and Security Vetting departments, providing high-quality administrative support within a fast‑paced, results‑orientated environment.

We are seeking an ambitious and driven individual who enjoys working across multiple HR streams, handling sensitive information, and ensuring critical compliance processes run smoothly and accurately.

Role Responsibilities

• Provide day to day administrative support to the Global Mobility and Security Vetting teams, ensuring all processes run efficiently and within agreed SLAs.
• Act as a central coordination point between employees, hiring managers, HR partners, mobility vendors, and vetting providers, maintaining clear communication and facilitating timely issue resolution.
• Coordinate and respond to HR queries via the internal HR Ticketing System.
• Coordinate end to end administration of global mobility cases, including new assignments, extensions, amendments, and repatriations ensuing all assignment and relocation documentation is complete, accurate, and stored appropriately.
• Support immigration and right to work processes, including document collection, tracking visa progress, and liaising with internal and external stakeholders.
• Maintain accurate, audit ready records for visas, work permits, assignments, and compliance documentation.
• Track case status, renewal timelines, and upcoming expiries, proactively flagging risks or required actions.
• Administer vetting and background screening processes, ensuring checks are initiated promptly, progressed efficiently, and completed before onboarding or assignment start.
• Track and monitor vetting progress, chase outstanding documentation, and maintain close oversight of candidate and employee clearance statuses.
• Maintain accurate vetting records, ensuring full compliance with security, confidentiality, and data protection requirements.
• Support periodic clearance renewals, re verifications, and compliance audits, ensuring all documentation is current, complete, and securely stored.
• Work closely with the Security Vetting Lead to resolve delays, escalate risks, and ensure high quality candidate experience throughout the vetting lifecycle.
• Update HR systems, trackers, and shared records, ensuring accuracy and consistency across HR, mobility, and vetting datasets.
• Handle sensitive personal information with the highest level of discretion, ensuring all activities comply with GDPR and internal confidentiality policies.
• Ensure both Global Mobility and Security Vetting processes meet audit, regulatory, and internal governance standards.

Qualifications

• High level of accuracy and attention to detail, particularly when handling sensitive information.
• Proven organisational ability and the capacity to manage high‑volume, time‑sensitive workloads.
• Strong interpersonal and communication skills, able to engage confidently with employees and external partners.
• Competent using Excel and comfortable working with multiple systems and trackers.
• Ability to deliver high levels of performance and service excellence in a fast‑paced environment.

Personal Qualities

• An obvious and evident “can-do” positive attitude
• Excellent listening ability, asks clarifying questions and meets committed deadlines
• Tenacious and resilient style, and able to manage competing priorities calmly and professionally.
• A collaborative and influential approach, with a willingness to build strong working relationships across HR, Global Mobility, and Security teams.

We are an equal opportunities employer. Please refer to our Diversity & Inclusion statement located at:

https://www.version1.com/careers/culture/

Additional Information

Why Version 1?

At Version 1, we believe in providing our employees with a comprehensive benefits package that prioritises their wellbeing, professional growth, and financial stability.

• Share in our success with our Quarterly Performance-Related Profit Share Scheme, where employees collectively benefit from a share of our company’s profits.
• Strong Career Progression & mentorship coaching through our Strength in Balance & Leadership schemes with a dedicated quarterly Pathways Career Development programme.
• Flexible/Hybrid working, Version 1 is tremendously understanding of life events and people’s individual circumstances and offer flexibility to help achieve a healthy work life balance.
• Financial Wellbeing initiatives including; Pension, Private Healthcare Cover, Life Assurance, Financial advice and an Employee Discount scheme.
• Employee Wellbeing schemes including Gym Discounts, Bike to Work, Fitness classes, Mindfulness Workshops, Employee Assistance Programme and much more. Generous holiday allowance, enhanced maternity/paternity leave, marriage/civil partnership leave and special leave policies.
• Educational assistance, incentivised certifications, and accreditations, including AWS, Microsoft, Oracle, and Red Hat.
• Reward schemes including Version 1’s Annual Excellence Awards & ‘Call-Out’ platform.
• Environment, Social and Community First initiatives allow you to get involved in local fundraising and development opportunities as part of fostering our diversity, inclusion and belonging schemes.

And many more exciting benefits… drop us a note to find out more.