Job description
Type: Full-time | Location: Remote
About Us
We’re a fast-growing international staffing agency that connects exceptional global talent with U.S.-based companies. As we grow, our finance operations must remain smooth, compliant, and scalable. We’re seeking a detail-oriented Accounts Payable / Junior Accounting Associate to help manage financial workflows and contractor payments and ensure accurate record-keeping across platforms like QuickBooks, Deel, and Upwork.
Role Overview
This role focuses on accounts payable and general accounting support, with an emphasis on processing payments, keeping financial data clean, and supporting our remote contractor network. You’ll work closely with the Finance Manager to execute monthly payment cycles and contribute to financial accuracy and operational efficiency.
Key Responsibilities
Process and track vendor and contractor invoices using QuickBooks, Bill.com, Deel, and Upwork.
Prepare bi-weekly and monthly payment runs, ensuring approvals, accuracy, and timeliness.
Reconcile transactions and support monthly financial close with ledger entries and basic reports.
Maintain vendor records, and tax documentation, and ensure compliance with payment terms.
Assist in managing expense reports and reimbursements, validating receipts and cost codes.
Flag inconsistencies, duplicate charges, or delayed payments and follow up as needed.
Keep all payment-related SOPs and trackers organized and up to date.
Support external audit or tax prep processes by organizing clean and complete financial documentation.
Qualifications
1–2 years of experience in accounting, accounts payable, or finance operations.
Hands-on experience with QuickBooks Online, Deel, and Upwork platforms.
Proficiency in Google Sheets or Excel for basic reconciliation and tracking.
Familiarity with U.S. GAAP principles (basic level is sufficient).
Detail-oriented with a high level of accuracy and integrity in handling financial data.
Proactive, reliable, and responsive in a fast-paced remote work environment.
Strong communication and follow-up skills.
Bonus Points
Experience with international contractor payments and multi-currency transactions.
Exposure to finance automation tools or Zapier-style integrations.
Application Process:
To be considered for this role these steps need to be followed:
Fill in the application form
Record a video showcasing your skill sets
