Job description
Join Keller Executive Search as an Administrative Project Manager and play a pivotal role in supporting our executive search operations. This fully remote position offers the opportunity to work with a dynamic team whilst managing multiple executive search projects from initiation through successful completion. You will be instrumental in ensuring seamless project delivery and maintaining our high standards of client service in the executive recruitment space.
Responsibilities:
Coordinate and manage multiple executive search projects simultaneously, ensuring adherence to timelines and quality standards
Maintain comprehensive project documentation, candidate databases, and client communication records
Support senior consultants with research, candidate screening, and interview coordination
Prepare detailed project reports, presentations, and status updates for internal teams and clients
Manage calendar scheduling for client meetings, candidate interviews, and project milestones
Conduct initial candidate research and maintain accurate candidate profiles and progress tracking
Facilitate communication between clients, candidates, and internal team members
Ensure compliance with data protection regulations and company policies
Monitor project budgets and resource allocation
Provide administrative support for business development activities and client relationship management
Maintain and update CRM systems with accurate project and client information
Assist with invoice processing and project billing coordination
Bachelor’s degree in Business Administration, Project Management, or related field
Minimum 3 years of experience in project coordination or administrative management
Previous experience in recruitment, executive search, or professional services preferred
Strong organisational and time management skills with ability to prioritise multiple projects
Excellent written and verbal communication skills in English
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Experience with CRM systems and project management software
Strong attention to detail and ability to maintain confidentiality
Proactive problem-solving approach and ability to work independently
Reliable internet connection and dedicated home office space for remote work
South African citizen or valid work permit
Skills & Competencies:
- Communication Excellence: Superior written and verbal communication capabilities, particularly for managing inquiries
- Organizational Mastery: Competence in task prioritization, effective time management, and maintaining precise attention to detail
- Technology Proficiency: Enthusiasm for embracing new technologies and enhancing operational processes
- Strategic Problem-Solving: Innovative thinking with the capability to proactively recognize challenges and develop effective solutions
Compensation and Benefits:
- Health insurance
- All South African public holidays.
- Paid Annual Leave
- Paid Sick Leave
- Significant opportunities for professional growth, skill development, and career advancement
- Supportive, inclusive, and diverse work environment that values collaboration and innovation
- The chance to make a meaningful impact by connecting top talent with life-changing opportunities
