Job description
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CPT-8877 Executive VA
REQUIRED SERVICE: Business Support VA
REQUESTED EXPERIENCE TIER LEVEL: Junior Level
MIN. HOURS/WEEK: 10 hours/week
SHIFT TIME ZONE: EST
SHIFT HOURS: TBD
SHIFT DAYS: TBD
Number of VAs: 1
GENDER PREFERENCE: N/A
LANGUAGES SPOKEN/PREFERENCE: English
ACCENT PREFERENCE: Neutral
REGION PREFERENCES: N/A
RESPONSIBILITIES:
- Executive Support:
Provide comprehensive administrative support to the executive team.
Manage the executive’s schedule, ensuring efficient time management.
Handle confidential information with discretion.
Prepare reports, presentations, and other documents as needed.
- Appointment Setting:
Schedule and coordinate meetings, appointments, and events.
Maintain and update the executive’s calendar to reflect changes and new commitments.
Send reminders and follow-ups for upcoming meetings and deadlines.
Coordinate with internal and external stakeholders to arrange meetings.
Prepare and distribute agendas and meeting materials as needed.
- Email Outreach:
Monitor and manage the executive’s inbox, ensuring timely responses to emails.
Draft, proofread, and send emails on behalf of the executive or team.
Organize and archive emails for easy retrieval.
Conduct email outreach to clients, partners, and other stakeholders.
Coordinate with other departments to ensure all email inquiries are addressed promptly.
- Project Management:
Assist in the planning, execution, and monitoring of projects.
Track project progress and ensure deadlines are met.
Coordinate with team members and stakeholders to ensure project objectives are achieved.
Prepare project reports and presentations.
Identify and resolve any issues or obstacles that may arise during the project lifecycle.
QUALIFICATIONS:
- Proven experience as an Executive Assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Strong organizational and time-management skills.
- Ability to work independently and as part of a team.
- High level of discretion and confidentiality.
APPLICATION SOFTWARE KNOWLEDGEABLE/REQUIRED: TBD
CLIENT INDUSTRY: Real Estate
Want to work with this amazing client? Apply now and join 20four7VA! Join the remote world, today.
What we offer:
- Competitive rates
- Weekly payments
- Annual rate increase (based on performance)
- Paid time off
- Paid holidays
- Various open roles are available
- Free training and upskilling
- Constant support and guidance from managers and mentors
- Clear schedules and guidelines
- A vibrant community always ready to support you
- And more!
