Job description
Work Arrangement: Monday - Friday, 9 AM - 5 PM MST (with flexibility to accommodate high-priority meetings or deliverables)
Job Type: Full-time, Independent Contractor.
Salary Range: Competitive; based on experience
Work Schedule: 40 hours per week, Monday–Friday.
Locations: Remote, open to candidates who can work MST hours.
About Pearl Talent:
Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.
Hear why we exist, what we believe in, and who we’re building for: Watch here
Why Work with Us?
We mean when we say that we’re building a different recruiting company here. We only work with exceptional founders from the US and EU who care about the long-term success of their team members. We also provide you with attainable 3, 6, 9, 12 month, and beyond retention bonuses in addition to community oriented opportunities like an annual retreat.
About the Partner Company:
Our partner company is a cutting-edge technology company revolutionizing how power is managed, measured, and optimized. By combining deep energy market intelligence with proprietary software, they empower large-scale consumers and utilities to make smarter, faster, and more sustainable decisions.
The organization sits at the intersection of clean energy, grid optimization, and advanced analytics. The work culture is high-performance, forward-thinking, and fast-paced, requiring team members who are intellectually curious, operationally precise, and energized by solving big challenges.
Their Values:
- Innovation Through Intelligence – We use data and insight to challenge the status quo.
- Operational Excellence – Precision, clarity, and execution define our work.
- Customer-Focused Impact – Everything we build is designed to provide measurable value to our users.
- Adaptability and Agility – We respond quickly, iterate faster, and stay focused on outcomes.
An Executive Assistant must embody these values by supporting leadership with discretion, operational sharpness, and the ability to juggle priorities in a high-velocity environment.
Role Overview
We are seeking a highly organized, proactive, and discreet Executive Assistant to support its senior leadership in a fast-paced, high-performance environment. This role is critical in ensuring executive operations run smoothly by managing complex calendars, high-volume communications, travel logistics, and confidential documentation.
Key Responsibilities
- Calendar & Scheduling Management – Coordinate executive calendars across multiple stakeholders, time zones, and dynamic schedules.
- Meeting & Travel Logistics – Organize internal/external meetings, prepare agendas, take meeting notes, and manage complex domestic/international travel.
- Email Triage & Communication Management – Monitor and respond to high-volume email inboxes, draft and review correspondence.
- Project Support – Assist with the execution and tracking of internal initiatives, investor updates, client deliverables, and board communications.
- Document Preparation & Organization – Format and edit presentations, reports, and spreadsheets for internal and external use.
- Executive Gatekeeping – Serve as a strategic filter and first point of contact for external requests, ensuring the executive’s time is optimized.
- Confidential Coordination – Handle sensitive business, financial, and personnel matters with absolute discretion.
Non-Negotiables:
- Minimum 2+ years of experience supporting C-suite or senior executives
- High proficiency in Google Workspace (Docs, Sheets, Slides, Calendar) and Zoom
- Experience coordinating across multiple time zones and with international stakeholders
- Strong command of written and spoken English
- Flawless organizational and task prioritization skills
- Trustworthy, proactive, and calm under pressure
Nice-to-Haves:
Executive assistant experience in legal, energy, or finance environments is preferred
High EQ and polished executive presence
Excellent judgment, especially in sensitive and confidential matters
Remote Work: Fully remote—work from anywhere
Generous PTO: Ample paid time off to rest and recharge
Direct Mentorship: Grow through guidance from international industry experts
Learning & Development: Ongoing access to resources for professional growth
Global Networking: Work and connect with professionals around the world
Work-Life Balance: Flexible hours that support a healthy work-life balance
Our Recruitment Process:
- Application
- Screening
- Skills Assessment
- Top-grading interview
- Client Interview
- Job Offer
- Client Onboarding
