Job description
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CPT-8804 Executive Assistant
REQUIRED SERVICE: Business Support
REQUESTED EXPERIENCE TIER LEVEL: Senior Level
MIN. HOURS/WEEK: 10 hours/week
SHIFT TIME ZONE: EST
SHIFT HOURS: TBD
SHIFT DAYS: TBD
Number of VAs: 1
GENDER PREFERENCE: N/A
LANGUAGES SPOKEN/PREFERENCE: English
ACCENT PREFERENCE: Neutral
REGION PREFERENCES: N/A
RESPONSIBILITIES:
- Manage and organize the CEO’s email inbox: prioritize, flag, and draft responses as needed.
- Schedule and confirm meetings, appointments, and events; send reminders to relevant parties.
- Maintain and organize digital files across platforms (e.g., Google Drive, Dropbox).
- Order supplies, materials, gifts, or other essentials as requested.
- Research funding opportunities, software tools, vendors, and venues.
- Draft and send internal and external communications (e.g., newsletters, email updates to staff, interns, and families).
- Create and manage surveys (Google Forms or similar); compile and present results.
- Support the hiring process by posting job ads, tracking applicants, and scheduling interviews.
- Serve as a liaison between leadership and administrative staff: relay messages, follow up on task completion, and filter routine inquiries.
- Assist in creating visual content using Canva, including newsletters, flyers, and social media graphics (e.g., Instagram posts or stories).
Qualifications:
- Proven experience in executive assistance, office administration, or virtual support.
- Strong organizational skills with the ability to multitask and meet deadlines.
- Excellent verbal and written communication skills.
- Proficiency in Google Workspace (Docs, Sheets, Slides, Forms, and Drive).
- Familiarity with Canva or similar tools for creating simple visual and digital content.
- Ability to work independently, maintain confidentiality, and take initiative.
- Detail-oriented with a proactive, solutions-focused mindset.
- Assist in creating visual content using Canva, including newsletters, flyers, and social media graphics (e.g., Instagram posts or stories).
APPLICATION SOFTWARE KNOWLEDGEABLE/REQUIRED: TBD
CLIENT INDUSTRY: Non-Profit
Want to work with this amazing client? Apply now and join 20four7VA! Join the remote world, today.
What we offer:
- Competitive rates
- Weekly payments
- Annual rate increase (based on performance)
- Paid time off
- Paid holidays
- Various open roles are available
- Free training and upskilling
- Constant support and guidance from managers and mentors
- Clear schedules and guidelines
- A vibrant community always ready to support you
- And more!
