Job description
Why join More Staffing?
✔ No pay cuts/agency fees – you earn your full rate
✔ Work directly under the client
✔ Executive coaching & career support
✔ Supported from day one
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Client Industry: Healthcare software industry
Location: Remote
Work Shift: EST Timezone
Hours: 20 hours per week (with potential to increase to 25–30 hours)
Rate: $8/hr–$14/hr (depending on experience)
Job Overview
We’re looking for a detail-oriented and proactive Administrative Assistant to support day-to-day operations across HR, Payroll, Finance, and General Admin.
This role will lean heavily into U.S. payroll, benefits, and finance systems, with an emphasis on hands-on experience in tools like Ramp, Deel, and Justworks (PEO model). The ideal candidate has previously worked with U.S.-based teams or startups, understands payroll compliance (including state taxes and benefits), and is confident engaging with modern HR/Finance systems.
You’ll work closely with our internal operations team to manage payroll support, onboarding, vendor payments, recruitment coordination, and expense management—ensuring smooth internal operations during a period of transition.
Key Responsibilities
Payroll & HR Operations
- Manage payroll processing through Justworks (PEO model) and ensure compliance with state tax requirements and employee benefits.
- Support international team payments via Deel.
- Assist in closing out old payroll accounts (e.g., Gusto).
- Create and update employee handbooks and HR documentation using available tools.
Finance & Expense Management
- Process bills, reimbursements, and accounts payable using Ramp.
- Add new team members to Ramp and issue virtual/physical cards.
- Set up and process wire transfers with accuracy and attention to detail.
- Liaise with the accounting team to ensure accurate documentation flow.
Onboarding & People Ops
- Coordinate new hire onboarding, scheduling, and documentation.
- Support benefit enrollment processes and compliance requirements.
Recruitment Support
- Assist with interview scheduling, pipeline tracking, and candidate management.
- Support the transition from Lever ATS to Ashby ATS.
Employee Programs
- Help administer Awardco (employee rewards & recognition platform).
- Assist with new HR initiatives and systems implementation.
#LI-CP1
Qualifications
3+ years of experience in administrative, HR, payroll, or finance-related roles (experience with U.S. startups strongly preferred).
Hands-on experience with:
- Payroll systems: Justworks, Deel, Gusto, or similar.
- Expense management: Ramp (or similar, e.g., Brex, Bill.com).
- ATS platforms: Lever, Ashby, Greenhouse, or comparable.
- Recognition tools: Awardco (nice to have).
Strong knowledge of U.S. payroll, benefits, and state tax processes.
Comfortable working with wire transfers, billing, and vendor payments.
Engaging, proactive, and confident in asking questions or suggesting improvements.
Excellent time management and communication skills (Slack, Zoom, G-Suite).
Nice to Have
- Prior experience supporting U.S. payroll compliance projects (closing accounts, handbook generation, multi-state onboarding).
- Background in supporting distributed, cross-functional teams.
- Ability to quickly learn new HR/Finance systems and contribute during implementation.
About More Staffing
More Staffing is a U.S.-based recruitment agency with one clear goal: to help fellow Filipinos land stable, rewarding jobs with international clients. We connect skilled professionals with global opportunities while ensuring they’re supported every step of the way.
Perks include:
- ✔ No pay cuts – you get your full salary
- ✔ Employee Referral Program – earn rewards when you refer successful hires
- ✔ Executive coaching & career support – grow with ongoing guidance from a coach
- ✔ Work directly with international clients – be part of their core team
