Job description
Position Overview
The Program Management Assistant supports project coordination and program implementation, focusing on logistics, documentation, vendor management, and materials creation to ensure successful program delivery.
About Battleground Alliance Battleground Alliance is a multientity campaign committed to strengthening democratic institutions and civic engagement in competitive political environments. We work to build coalitions, support grassroots organizing, and voter engagement.
Key Responsibilities
- Coordinate logistics for meetings, trainings, workshops, and coalition events
- Organize and maintain project files, strategic documents, and program materials
- Support vendor contract processing and documentation
- Create program materials, presentations, and supporting documentation
- Maintain project timelines and deadline tracking across multiple workstreams
- Provide data management and reporting support for program metrics
- Process program-related documents and maintain filing systems
- Support program compliance activities including 501©3 and 501©4 requirements
- Assist with program evaluation and reporting activities
Required Qualifications
Education & Experience
- Bachelor’s degree in any field, or equivalent combination of education and experience
- Minimum 3-4 years of program coordination, project support, and/or campaign experience
- Basic understanding of 501©3 and 501©4 and PAC compliance
- Demonstrated experience in program support and coordination activities
Core Competencies
- Excellent written and verbal communication skills
- Strong organizational abilities with attention to detail in program documentation
- Time management skills with ability to manage multiple deadlines
- Problem-solving skills and ability to work independently on program tasks
- Reliability and punctuality in meeting program deadlines and commitments
Technical Skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Database management experience with data entry, analysis, and reporting
- Basic understanding of project management principles and tools
- Experience with document creation and materials development
Interpersonal Skills
- Collaborative approach to working with program teams and vendors
- Adaptability to changing program priorities and requirements
- Confidentiality in handling sensitive program information
- Professional judgment in program-related decision-making
Nice to Have Qualifications
- 3+ years of program coordination or project management experience
- Experience in nonprofit, government, or educational program settings
- Advanced Excel skills (pivot tables, formulas, data analysis)
- Experience with project management software (Asana, Trello, Monday.com)
- Vendor management and contract processing experience
- Program evaluation and reporting experience
Compensation
- $70,000-$80,000 depending on experience
- Benefits included
- Remote with DC Preference
Application Process
To apply, please submit the following materials:
- Current resume highlighting relevant experience
- Responses to Application Questions
The organization is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, veteran status, marital status, sexual orientation, disability or any other category prohibited by local, state or federal law. We encourage qualified candidates of diverse backgrounds, including candidates of color, women, veterans, and LGBTQ individuals to apply.
