Job description
We’re looking for a highly organized and strategic Marketing Program Manager to support the CMO and the broader marketing leadership team in driving operational excellence, cross-functional alignment, and strategic program execution across Marketing!
This role is ideal for someone who thrives at the intersection of structure and strategy! A natural orchestrator who brings clarity, consistency, and momentum to sophisticated initiatives. You’ll help ensure marketing runs as a high-functioning, integrated team by managing shared priorities, centralizing processes, and leading programs that require coordination across multiple team members and markets.
Responsibilities
Strategic Program Ownership:
- Lead and coordinate cross-functional marketing initiatives, ensuring alignment across teams and workstreams.
- Build, own and maintain the master marketing calendar, creating visibility and cohesion across campaigns, launches, events, and achievements.
- Serve as the central point of contact for shared programs that span multiple owners or areas of responsibility.
Marketing Planning & Effectiveness
- Manage the global marketing budget in partnership with Finance and the CMO, including tracking, reporting, and forecasting.
- Establish and maintain centralized systems and workflows for planning, documentation, teamwork, and performance tracking.
- Implement governance for shared processes, ensuring clarity on roles, approvals, deadlines, and deliverables.
- Maintain a single source of truth for campaign calendars, shared assets, templates, and operational resources.
- Create and manage one central location for all key documents, ensuring easy access and version control for the broader team.
CMO & Leadership Support
- Serve as a strategic partner to the CMO.
- Work with the Executive Assistant to support leadership team rhythms: the EA handles logistics and scheduling; you ensure agendas, materials, and follow-ups are aligned to strategic goals.
- Gather and consolidate inputs from across marketing to support CMO prep for executive and board-level meetings.
- Lead the creation and maintenance of templates and processes for marketing QBRs, planning sessions, and team reporting. Ensuring consistency, transparency, and alignment.
Program Management
- Lead and deliver high-impact, cross-team projects from planning to completion; including timelines, resource coordination, and retrospectives.
- Track progress and dependencies across initiatives, flagging risks and driving resolution when needed.
- Ensure marketing programs are delivered on time, on budget, and with clear impact.
- Partner with the CMO to help with the marketing team’s adoption of AI tools and processes — including rollout planning, onboarding, standard processes, and usage governance.
What Success Looks Like in first 12 months
- Stand up a centralized hub for all shared marketing documents, calendars, templates, and planning tools. Making it the single source of truth for the global team.
- Build and implement a consistent QBR framework for the marketing org, ensuring leadership has clear transparency into performance, priorities, and cross-team alignment.
- Successfully coordinate inputs from across the function to support CMO prep for at least three executive or board-level meetings, delivering cohesive, insight-rich materials on time.
- Lead the rollout of AI tools across the marketing team, including standard methodologies, and a clear framework for responsible adoption and usage.
- Ensure the global marketing budget is accurately tracked, regularly reported, and aligned with business priorities.
- Improve coordination and visibility across marketing by maintaining a unified calendar, governance model, and set of shared operational processes that streamline execution.
Experience & Qualifications
- 6+ years in program management, marketing coordination, or operational roles, ideally in a B2B SaaS or high-growth environment
- Proven success managing cross-functional initiatives, shared planning processes, and executive-level coordination
- Experience owning and maintaining centralized calendars, documentation systems, and planning spaces for cross-functional marketing teams
- Skilled at consolidating inputs for executive and board-level meetings and building frameworks for QBRs and team reporting
- Acts as a champion for critical initiatives — such as AI — bringing structure, clarity, and momentum to rollout and implementation
- Comfortable operating in a matrixed environment and influencing without direct authority
- Thrives in fast-paced settings with multiple priorities, is highly organized, detail-oriented, and able to drive alignment and execution across teams
Application Process
This is a full-time salaried position with a competitive benefits package, including bonus opportunities and unlimited vacation/FTO. Salary is commensurate with experience.
Level Access is committed to workforce diversity. Equal Opportunity Employer. Copyright 2025, Level Access. All rights reserved.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation
