Job Description
People Operations Coordinator Role
We are looking for a highly organized and proactive People Operations Coordinator, based out of our Munich Office, reporting into the Senior People Operations Specialist. This role will focus on the support of our DACH employees, with wider exposure to the EMEA and Global HR function, and will be central to ensuring smooth day-to-day HR operations while also contributing to the scaling and continuous improvement of our processes. The ideal candidate will thrive in a fast-paced environment, balancing operational delivery with opportunities to streamline workflows and support ad hoc projects.
Key Responsibilities Include:
· End to End Employee Lifecycle Administration: from onboarding, benefit and leave management and offboarding, ensuring local regulatory compliance and adherence to company policies.
· HR & Regional Admin Support: Process invoices, liaise with external vendors (pension, healthcare, benefits etc.), and support internal teams with benefit administration including employee education.
· Document Management: Draft and issue employee documentation (contracts, role changes, probation confirmations, parental leave letters, etc.) and oversee signature workflows and accurate record keeping. Create standardized templates to streamline processes and ensure consistency.
· Employee Support: Serve as the first point of contact for day-to-day employee queries, escalating where appropriate.
· Regional Audit Management: Acting as liaison for local audit requirements, gathering data from wider teams and collating responses to advisor or auditor as required by necessary deadlines. Taking ownership of the process and ensuring recommended improvements are followed up on.
· Regional Visa Management: Working with external advisor to support application and renewal of visa’s
· MyHR HRIS Data Management: Regularly update and maintain employee records in the HR system, ensuring data accuracy and compliance.
· Record Keeping: Responsible for any HR documentation received to the Munich Office is appropriately processed. Ensuring digital, and where required physical, personnel files are up to date and compliant with local regulations.
· Process Improvement & Projects: Partner with Regional and Global People Ops teams to streamline processes, implement scalable solutions, and contribute to ad hoc HR projects that enhance the employee experience and operational efficiency.
Skills & Experience:
· 1-3 years experience in a People Operations/HR Administrative role
· Strong organizational skills with exceptional attention to detail
· Ability to handle confidential information with discretion
· Clear and professional communication skills, both written and verbal, in English & German.
· Comfortable working in a scaling environment with evolving processes
Benefits we offer:
Competitive market-based compensation
Work-life balance through a hybrid working model
Comprehensive onboarding in Munich with experienced professionals to ensure a smooth start in the role
Career progression and internal mobility opportunities
EUR 1.000,00/Year towards our Tuition Reimbursement Program
Employee Referral Program
Corporate Donation Matching Program
Company sponsored events / regular team building events
30 PTO/Year, plus all public holidays and access to AvePoint holidays!
… and much more!
AvePoint is proud to employ talent from many different backgrounds, experiences, and identities. We believe that diversity and inclusion drives our success and is at the core of how we hire, communicate, and collaborate to deliver value and excellence. We are committed to fostering an environment where people can bring their whole selves to work and feel a sense of belonging, and we continue to work toward creating a workforce that represents the diversity of our customers and communities.
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