Job Description
Transforming The Way Construction Owners Use Technology & Data
Avicado’s people are our most important asset—but the systems and processes that support them must scale as fast as we do. The People Operations Systems Manager owns the operational side of Avicado’s people lifecycle, ensuring employee movement processes, people data, and enabling systems like Rippling are accurate, automated, and aligned with how our teams actually work.
This person will ensure Rippling and related systems function as a company-wide source of truth for headcount, reporting, and access, while improving the processes that connect People & Talent, Finance, Operations, and Consulting teams.
They will serve as the operational owner of the people lifecycle, ensuring that onboarding, role changes, compensation updates, and offboarding run smoothly across the organization and continuously improve as Avicado grows.
Core Responsibilities
People Lifecycle & Systems Ownership
- Own the operational execution and continuous improvement of the employee lifecycle, including onboarding, role changes, transfers, compensation-related updates, and offboarding.
- Coordinate across People & Talent, IT, Finance, and Operations to ensure every stage of the employee lifecycle runs smoothly and consistently.
- Partner with IT to ensure access management (software provisioning and permissions) aligns with our organizational structure and compliance standards.
- Serve as the operational owner of Rippling, ensuring the platform supports Avicado’s employee lifecycle through accurate data, well-designed workflows, and effective platform configuration.
Process Design & Ownership
- Own our core people movement workflows, including onboarding, internal movement, and offboarding, ensuring these processes are clearly defined, well-documented, and consistently executed across teams.
- Act as the operational owner for cross-functional people processes, ensuring handoffs, accountability, and workflows are clearly defined across People & Talent, Operations, IT, and Finance.
- Design and optimize cross-departmental workflows that connect Rippling to other systems (e.g., Slack, Toggl, Salesforce, Notion, Xero).
- Collaborate cross-team to identify and automate repetitive processes within Rippling, such as those we currently experience during onboarding, department transfers, and policy acknowledgments.
- Identify opportunities to reduce manual work by expanding Rippling workflows or using other automation tools like Zapier, n8n, or Google Cloud.
Data & Reporting
- Maintain accurate organizational and reporting structures in Rippling and ensure people data remains reliable across all connected systems.
- Support Finance, Biz Ops, and People & Talent with accurate people data and standardized reporting needed for headcount planning, compensation processes, and organizational decision-making.
- Maintain reporting and data exports that provide visibility into active headcount, organizational structure, and employee lifecycle activities.
Cross-Functional Partnership
- Serve as the operational link between People & Talent, IT, and the rest of Operations to ensure every stage of the employee lifecycle runs smoothly and consistently.
- Work with process owners across the organization to improve the efficiency of people-related workflows and systems.
- Own and continuously improve documentation for all people operations processes, setting the standard for clarity, accountability, and execution across teams.
Ideal Background
- 5+ years of experience in People Operations, HRIS, Business Operations, or a similar cross-functional operational role.
- Experience administering or optimizing Rippling, ADP, BambooHR, or comparable tools.
- Experience supporting key employee lifecycle processes such as onboarding, offboarding, role changes, compensation updates, benefits cycles, or performance/review cycles.
- Experience working in a growing or scaling organization where systems and processes evolved alongside the business.
- Process-minded and data-oriented, with the ability to translate complex workflows into simple, scalable systems across departments.
Characteristics of an ideal candidate
- Responsive; Avicado takes great pride in reacting quickly and positively to our clients and teammates, both internal and external
- Innovative; a desire to drive innovation through new and unique solutions while embracing creative ideas
- Entrepreneurial; the drive to take initiative, deliver results, and create value for our clients
- Empowered; bring solutions instead of problems
- Performance Driven & Accountable; sets goals and challenges our high-performance culture
- Even-tempered; handles pressure and thrives in a fast-paced environment
- Coachable; recognizes strengths & weakness and open to guidance
Why Avicado
- Competitive compensation
- Health insurance
- 401k with employer match
- Flexible PTO
- Remote work
- Philanthropic Matching Gift Program And more…
About Avicado
Avicado, LLP was established in 2015 with a focus on utilizing the latest cloud-based tools and applications to enhance our clients’ experience. As a technology consultancy, we empower construction owners to make the most of their systems and data. Our team of experts collaborates with enterprise organizations such as data centers, universities, hospitals, and real estate developers to promote seamless interoperability across their teams and technologies. We are experiencing an exciting phase of expansion and actively searching for new talent to join our team.
We’re a close-knit team with a high-performance culture, but we don’t like to take ourselves too seriously.
Our diversity and inclusivity are a point of pride, and we have created a highly interactive remote work environment that encourages mutual respect and individuality while fostering opportunities for employees to excel both personally and professionally. We offer competitive benefits, remote work experiences, flexible work arrangements, various career development opportunities, employee resource groups, and more.
Avicado’s unwavering dedication to creating a remarkable workplace experience has been widely acknowledged by experts in the industry. We are thrilled to have attained the highly coveted “Great Place to Work” certification and to have been included on Inc.’s esteemed Best Workplaces list for three consecutive years. Additionally, we are humbled to have received the AYA Award, which recognizes allies who promote equality and actively foster positive change for women in technology. At Avicado, we take great pride in fostering a culture that is both inclusive and supportive, especially for women in the technology industry.
These accolades are a testament to our ongoing efforts to foster a culture of inclusion, mutual respect, and professional growth for all members of our team.
If you are a self-motivated individual who wants to work with Fortune 500 clients in a rapidly growing company, we encourage you to join us!
EOE
