Reception & Administrative Assistant

Job Description

Company Description

Bantrel is proud to be a leading provider of Engineering, Procurement, Construction and Construction Management (EPC / EPCM) services in Canada.

For 40 years we have delivered end-to-end solutions for some of Canada’s most challenging and complex energy, mining, infrastructure, and nuclear projects, with an unrelenting focus on safety and quality. Bantrel performs design and procurement services from our primary Calgary, Edmonton and Toronto office locations and delivers construction management and self-perform construction services at various Client sites across Canada.

We operate independently but leverage the global expertise of and provide resources to our affiliate Bechtel Corporation, one of the largest EPC companies in the world, and remain Canadian focused including through our other shareholder, McCaig Investments, a respected local family group of businesses and deep community supporter.  Our private ownership provides long-term business planning and strategic decision horizons supported by a strong financial position.

www.bantrel.com

Bantrel Co.: My Company | LinkedIn

Job Description

Vacancy type: Existing

Bantrel has an exciting opportunity for a Receptionist & Administrative Assistant to join our team based out of downtown Toronto. The Receptionist & Administrative Assistant will have front-line visibility with vendors and guests visiting our offices, supporting them by telephone, email, web interface, and in person. They will be responsible for answering our company’s main phone lines, responding to internal service requests, coordinating with vendors and landlord maintenance staff and monitoring the Office Services department mailbox. They will also employ their strong communication skills in the support of the management team and will act as administrative support for the Toronto office. We are looking for an individual who excels in collaborative, dynamic and fast-paced environments. We are in search of a task-oriented, self-starter who is confident and has exceptional communication skills. You are also a person that can work around flexible working hours as we work with people in various time zones, and ability to provide occasional after-hours support.

Join us in this full-time permanent role

Duties & Responsibilities:

• Provide initial point of contact for visitor and vendor support. Acts as Receptionist and greets guests to the office.
• Answer main phone lines for our group of companies.
• Update and manage Toronto Office site on Teams and post news and updates to the Toronto portal.
• Monitor department service mailbox and ticket system.
• Shipping and Receiving Assets between Offices and Field Sites.
• Manage calendars, prepare expense reports, and assist the team with expense-related inquiries
• Support for booking travel and hotel arrangements.
• Maintain vacation and employee birthday calendar.
• Prepare presentations, organization charts, etc., using Word, Excel, Visio and PowerPoint.
• Assist Office Services team members with general office support tasks.
• Participate in Fire Warden and First Aid training and act as a deputy in both roles.
• Support Office Services team members with troubleshooting and service requests.
• Communicate open items and issues to key stakeholders, including management.
• Prepare and issue meeting minutes.
• Book and organize special events and/or training and catering for meetings as required.
• Maintain Outlook Distribution Lists and office room bookings.
• Ensure training requisitions are filled out properly and initiate them when required.
• Update corporate resumes for proposals as required.
• Assume additional responsibilities as assigned/required.

Qualifications

• 3+ years of experience in similar or comparable administrative roles; experience within engineering, construction, or architectural environments considered an asset.
• Bachelor’s degree or diploma from a post‑secondary institution is preferred.
• Proficient in Microsoft Office Suite, including Teams, SharePoint, Word, and PowerPoint.
• Excellent written and verbal communication skills.
• Strong multitasking and coordination skills in high‑pressure, fast‑paced environments.

Additional Information

Why Join Bantrel?

We offer a competitive compensation package, a great learning environment, interesting & challenging work and the opportunity for career advancement.

Base Annual Salary: $55,000 - $65,000 CAD per year (Bantrel provides a competitive compensation package that reflects the skills, qualifications, and experience relevant to the role. The figures shared represent base salary only and do not include other elements of the Total Rewards offering. Final compensation will be determined based on the successful candidate’s experience and alignment with the role requirements.)

Please note: This salary range is specific to this opportunity and location. Similar roles in other locations or projects may have different compensation ranges based on market conditions and role requirements.

• Immediate access to a comprehensive benefits package that provides extended health, dental, vison, prescription coverage and flexible healthcare and personal spending accounts ( no waiting period)
• Employer Group RRSP plan with no matching required
• Eligible employees can participate in our Earned Day Off program (EDO) providing alternate Fridays off ( based on annual calendar)
• Hybrid remote work program ( up to 52 days per year, based on eligibility)
• Explore the many reasons to be part of our team

Our culture is guided by our Mission and Values, these shape how we treat one another, our Clients, and how we achieve excellence. Bantrel has a long and vibrant history of local community involvement, employee volunteerism, and corporate philanthropy. Bantrel encourages applications from people with disabilities.  We are committed to creating an inclusive and accessible environment. Accommodations are available upon request for candidates taking part in all aspects of the recruitment process. Bantrel is committed to fostering an inclusive workplace that welcomes and values Indigenous perspectives. Learn more about our approach to diversity and inclusion here.

As part of the recruitment process, successful clearance of applicable pre-employment checks is required which may include Criminal Background/Police Information check, Drug & Alcohol test, Reference checks as well as submittal of Provincial Driver’s Abstract. Please note only those candidates selected for interview will be contacted - all other resumes will be retained for future consideration.  No phone calls or unsolicited agency resumes please. AI technology is utilized by Bantrel as part of our recruitment process.