Senior Payroll Specialist

Job Description

A LITTLE BIT ABOUT Boldr

• Boldr is the first global B-Corp dedicated to delivering world-class Client experiences while creating access to dignified, meaningful work in communities around the world.
• We are a global team, united by our desire to connect diverse people with common values for boldr impact.
• We employ just over a thousand team members across five countries and we want to employ over 5,000 people by 2027, if not sooner.

LET’S START WITH OUR VALUES

• Meaningful connections start with AUTHENTICITY
• We do our best work by being CURIOUS
• We grow by remaining DYNAMIC
• Our success combines AMBITIOUS VISION with OPERATIONAL EXCELLENCE
• At the heart of great partnerships, we’ll always find EMPATHY

WHAT IS YOUR ROLE

As a Senior Payroll Specialist, you will own the day-to-day administration of U.S. payroll and compliance for a distributed workforce of 600–1,000 employees across ~35 states, including a large nonexempt/hourly population.

On the payroll side, you’ll manage the bi-weekly payroll cycle in Paylocity, coordinating closely with the U.S. payroll partner, who processes payroll. You’ll submit and audit payroll changes including new hires, terminations, clawbacks, corrections, and direct deposit updates, review timecard adjustments for a large hourly population, and process ad-hoc termination pay. You’ll operate within tight deadlines, auditing carefully before finalization and escalating discrepancies quickly.

On the compliance side, you’ll own the U.S. compliance calendar end-to-end. That includes managing required reporting such as EEO-1, CA Pay Data, and OSHA 300, coordinating ACA and non-discrimination testing with Benefits, reviewing and escalating background checks, running quarterly health exclusion checks, monitoring legislative changes across states, and partnering with Legal on handbook and policy updates. You’ll also lead the annual Compliance Refresh, ensuring policy acknowledgements and trainings are completed across all eligible employees and contractors.

WHY DO WE WANT YOU

We are looking for impact-driven individuals passionate about helping Boldr grow and achieve our Purpose. We expect our Team to become our ultimate partners to success by always giving their 110% in everything, sharing their talents and quirks, and championing our core values: Curious, Empathetic, Dynamic, and Authentic.

WHAT WILL YOU DO

• Own the bi-weekly payroll administration cycle in Paylocity, submitting accurate payroll inputs to the payroll administration partner and auditing outputs before finalization to ensure accurate and timely payroll
• Manage payroll updates for 300+ nonexempt/hourly employees, including timecard corrections, direct deposit updates, compensation changes, and termination pay
• Audit payroll registers prior to submission, flag discrepancies, and partner with external partners and People Ops to resolve issues quickly
• Maintain and execute a structured U.S. compliance calendar, ensuring all recurring reporting and regulatory deadlines are met
• Prepare and coordinate compliance reporting, including EEO-1, CA Pay Data Reports, OSHA 300 logs, and required annual filings
• Monitor state and federal legislative changes across ~35 states and communicate implications for payroll, policy, or compliance processes
• Partner with Legal on handbook and policy reviews, ensuring updates are implemented and acknowledged appropriately
• Coordinate ACA reporting and non-discrimination testing with Benefits partners, ensuring documentation is audit-ready
• Review and escalate background checks, oversee quarterly health exclusion checks, and ensure compliance trainings are completed by new hires
• Lead the annual Compliance Refresh, driving completion of required policy acknowledgements and training across employees and contractors
• Support internal and external audit requests by providing accurate, well-documented payroll and compliance records

In addition, other clerical and administrative duties as required are to be expected.

WHAT WE’LL LIKE ABOUT YOU

YOU ARE…

• Curious and authentic, just like us! #beboldr

• Detail-oriented with a track record of catching payroll discrepancies before finalization and maintaining audit-ready documentation

• Confident working within tight payroll deadlines where accuracy is non-negotiable

• Able to work independently in an offshore setup while maintaining consistent CT or ET working hours for U.S. collaboration

• Comfortable operating in high-volume environments with evolving processes and ambiguity

• A clear communicator who can partner effectively with cross-functional teams

• Comfortable working in an environment where AI tools are part of daily operations

YOU HAVE…

Payroll

• 3–5+ years of hands-on U.S. payroll administration experience, including supporting companies with 600–1,000 employees and 300+ nonexempt/hourly workers
• Experience tracking, processing, and auditing payroll changes including new hires, terminations, compensation changes, timecard corrections, clawbacks, and direct deposit updates with an external payroll provider
• Strong understanding of nonexempt/hourly payroll complexity, including timecard corrections, off-cycle payments, and termination pay requirements

Compliance

• Demonstrated ownership of U.S. multi-state compliance calendar and reporting, including hands-on experience preparing EEO-1, Pay Data Reports, and OSHA 300 logs
• Experience managing recurring regulatory tasks such as non-discrimination testing, background check reviews, and training and policy acknowledgements

Tools & Systems

• Comfortable operating in systems such as Paylocity, ticketing platforms, and project management tools