Contracts Administrator

Job description

Location: Dallas, TX - Hybrid

Address: 12377 Merit Drive, Suite 900

We are seeking a Contracts Administrator  to join our Program Development and Design team. As a Contracts Administrator, you will Shine Hope as you provide coordination of contract monitoring, contract renewals, policies, procedures, statistical reporting, auditing, and staff training for Buckner Children and Family Services (“BCFS”) operations. Join our team and shine hope in the lives of others!

What you’ll do:

• Work with Director of Contracts, Accountability, and Risk Management and the General Counsel to administer, maintain and review contract documents and other legal instruments, including managing the legal review process for BCFS program contracts.
• Prepare, edit, secure proper execution, and maintain and manage a database of all program contracts to ensure documents are reviewed and completed in accordance with contract requirements
• Prepare, monitor, gather data, and coordinate contract-related audits and program monitoring, including Buckner’s response to audits and implementation within the BCFS operations system of any action(s) needed to ensure BCFS is utilizing best practices and in compliance with contract and other requirements.
• Provide contract support to designated Buckner personnel in conjunction with the legal department, up to and including contract drafting, preparation, and modification.
• Support procurement and requests for proposal efforts, including, but not limited to, assessing resources to ensure requested services may be effectively provided and funded, attending pre-bid conferences, gathering required data, preparing statistical analysis, reviewing proposed budgets and narratives, preparing and submitting documentation, and co-negotiating up to and including contract award and contract execution. • Monitor current policies and work with Management Team make changes as needed to ensure compliance with contracts, licensing and monitoring standards.
• Participate in analyzing contractual needs of BCFS operations; assist in developing and implementing processes and procedures for contractual compliance; demonstrate operational competence.
•  Work in conjunction with the Director of Contracts, Accountability, and Risk Management to advise senior management of risks and opportunities for new program contracts and assist in identifying improvement options for current program contracts.
• Develop, implement, and maintain filing and record retention systems as directed.
• Receive and assist staff in response to subpoenas received. Review and redact subpoena records prior to submission or staff testimony.
• Collaborate with the legal department in receiving and providing responses to requests for client records from legal entities, including, but not limited to, Texas Rehabilitative Services, local/state/federal correctional facilities, employers, social security administration, school districts, etc.; redact records prior to submission as required.
• Liaison to community; speak in public on behalf of Buckner.
• Coordinate communications with internal and external entities as required.
• Interact with outside consultants, agencies, and organizations to develop relationships to enhance the delivery of services to clients and families.

What you’ll bring:

• Knowledge and experience must meet Texas Minimum Standards for Child Placing Agencies.
• Bachelor’s Degree from an accredited college or university in social work or other human services field required.
• Requires a minimum of 2 years prior related experience.
• Requires in-depth understanding of a comprehensive field of knowledge as evidenced by the attainment of a bachelor’s degree in business administration or a related field of study. Bachelor’s degree in business administration or a related field preferred.
• Requires proficient understanding of contract design, statistical analysis, and policies and procedures development. Requires proficient ability to define problems, collect data, establish facts, and draw conclusions dealing with abstract variables.
• Requires proficient working knowledge of budgetary management and strategic planning.
• Requires proficient ability to speak, read, and write English.
• Requires a strong sense of diplomacy and demonstrated success in developing strong collaborative relationships with organizational peers and outside colleagues.
• Requires ability to relate positively, influentially, and sensitively to a broad spectrum of persons in a variety of multi-tiered relationships and settings.
• Requires the ability to relate cross-culturally in various cultural contexts.
• Requires recognized ability to meet multiple deadlines by maintaining a high level of organization.
• Requires demonstrated strong analytical skills) including an ability to synthesize large amounts of information and to focus quickly on the essence of an issue; strong commitment to producing measurable results.
• Requires ability to function in a fast-paced, high volume, multi-faced, results-oriented work environment and to analyze issues, identify priorities, manage projects and make decisions expeditiously.
• Requires experience managing multiple projects and implementing strategic program goals.
• Requires ability to provide strategic and logistical planning and facilitate meetings and presentations as required.
• Requires proficient diagnostic and problem-solving skills.
• Requires proficient ability to exhibit detail-oriented skills necessary to understand and manage a widerange of information.
• Requires proficient working knowledge and ability to accurately and timely operate office machinery, including, but not limited to, multi-line telephones, copy machine, scanner, fax machine, postage meter, typewriter and calculator
• Requires ability to establish and maintain effective working relationships with staff, trustees, vendors, residents, families, agency representatives, etc.
• Requires ability to effectively work under pressure and remain flexible as priorities change; ability to effectively communicate orally and in writing and speak in front of groups.
• Requires ability to work under minimal supervision, exercise sound judgment and confidentiality.
• Requires ability to travel to various geographic locations, both domestic and international, and some overnight stays. Requires ability to obtain and maintain the necessary documentation to travel internationally.
• Requires jobholder to work before and after normal business hours, some nights and weekends, as needed to meet client and business needs including promptly responding to phone calls, text messages and emails.
• Requires ability to drive assigned vehicle(s) or personal vehicle, with an appropriate state license, following all laws applicable; must provide proof of liability insurance and must be eligible to be insured under Buckner’s insurance policy. Requires the ability to rent vehicles both domestically and internationally using required documentation. Must be age 21 or older to drive on behalf of Buckner.
• Requires the ability to maintain confidentiality.
• Requires commitment to Christian principles and teachings, so as to carry out tasks aligned with Buckner’s mission.

The above description reflects the details considered necessary to describe the__essential functions of the job and should not be construed as a detailed description of all the work requirements that may be performed in the job.

The same way we treat our employees is how we treat all applicants – with respect. Buckner is an equal opportunity employer (EEO is the law). You will be treated fairly throughout our recruiting process and without regard to race, color, religion, ​age, sex, sexual orientation, gender identity, national origin, disability, or veteran status in consideration for a career at Buckner.