Job Description
***Le poste étant situé aux États-Unis, la description de poste est disponible uniquement en anglais.***
***As this position in based in the United States, the job description is available in English only.***
\_\_\______________________________
Vendor Relationship Coordinator
Hybrid work model – 4 days/week in the office
Permanent/Full-Time Position
Reporting to the Business Partner Relationship Manager,thisrole supports multiple stages of the productdevelopmentlifecycle, includingpurchasing, invoicing, SKU creation, marketresearch, and vendor communication.
This position isresponsible for creating, tracking, and managingpurchaseorders (POs) to ensureproducts are deliveredaccurately, on time, and in line with expectations—workingcloselywith Product Development, Logistics, Finance, and Warehouse teams. The ideal candidate isdetail-oriented, highlyorganized, and thrives in a fast-pacedenvironmentthat values precision, accountability, and proactive communication.
Roles and Responsibilities
Creates, issues, and maintains all merchandise purchaseorders (POs) in alignmentwithproductdevelopment timelines, vendor production schedules, and show requirements.
Tracks and updates PO statusesregularly, ensuring all key details, such as quantities, ship dates, costs, and approvals, are accurate and up to date.
CreatesSKUs and POs for all new products and managereorderPOs as needed.
Monitorsorderprogress and proactivelyaddressanydelays, shortages, or discrepancies.
Acts as the primary liaison with the Logistics and Warehouse teams to coordinate inbound and outboundshipments.
Ensures all goods are shipped, received, and deliveredaccording to PO requirements, timelines, and quality standards.
Manages the full payables process related to each PO, including down paymentrequests, invoice validation, and paymenttracking.
Partnerswith the Planning team to monitor inventorylevels and coordinatereorders to preventstockouts or overstock situations.
Communicatesregularlywithvendors and internal stakeholders to confirm production progress, shipment timelines, and productquality expectations.
Maintains master trackers for POs, vendors, shipments, and payments, ensuring consistent reportingaccuracy.
Supports store openings and merchandise launches by ensuringproducts arrive complete, correctlylabeled, and on schedule.
All otherdutiesassigned
Qualifications and Experience
Associatesdegree in Business, Merchandising, Supply Chain Management, or a relatedfield, or on the job/workequivalentexperience
Minimum of 3-5 years in traditional and/or non-traditionalretailoutlets, preferably in the entertainmentindustry
Ability to work in a fast-paced, dynamicenvironment and adapt to changingmarket conditions
Time management skills and ability to prioritizetaskseffectively
Knowledge of ethicalsourcing and sustainable practices is a plus
Strong attention to detail and robustorganizationalskills
Knowledge of all MS Office and Adobe Productsis an asset
To keep pace with the creation, production and distribution of our products, our employer proposal is unique.
HERE IS AN OVERVIEW
- A collaborative work environment with an in-office presence of four days per week, designed to support teamwork, learning and delivery: with flexibility in how we organize our work.
- Access to an individual office on the days you come to the Montreal Studio, a stimulating environment that will allow you to put all your creativity to good use
- A culture focused on the development of fair practices and unifying events
- Professional growth focused on high quality projects to propel your career
- A group insurance program, RRSPs and other benefits that we will be happy to present to you
- Personalized support adapted to your professional ambitions: training program, regular check-ins, inter-team contribution.
Cirque du Soleil Entertainment Group is committed to creating and maintaining an accessible and inclusive workplace. Proud ambassador of equality in employment, Cirque du Soleil Entertainment Group is committed to eliminating discrimination based on age, skin color, origins, religion, sex, gender, sexual orientation and any other characteristic. Neutral and inclusive writing is now preferred for all new job postings.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
