Job description
Notices Coordinator
Schedule: Monday–Friday, 9:00 AM–5:30 PM EST (Full-Time, Core Hours)
Location: Remote
Join Us and #StayDifferent
About Furnished Quarters
Furnished Quarters is the largest independently owned and operated provider of global temporary housing. With over 25 years of experience, we offer stylish, fully furnished apartments for business and leisure travelers staying 30 days or more. Our mission is to create a home away from home that is both elevated and seamless, supported by our Core Values of Care, Collaboration, Community, Challenge, and Career.
The Opportunity
We are seeking a detail-oriented and proactive Notices Coordinator to join our fast-paced New York team. This role owns the Notice-to-Vacate (NTV) process from start to finish and plays a critical role in ensuring accuracy, timeliness, and cross-functional communication. The Notices Coordinator works closely with Sales, Guest Services, Operations, and other internal teams to support a seamless guest experience.
When volume allows, this role also provides backup support to Guest Services with pre-arrival processes, guest communications, and amenity coordination. This is an ideal opportunity for someone who thrives on precision, accountability, and collaboration.
About the Role
As our Notices Coordinator, you’ll own the Notice-to-Vacate (NTV) process from start to finish. You’ll monitor incoming notices, ensure deadlines are met, and keep all teams informed to deliver a seamless guest experience. You’ll also serve as a key cross-functional communicator, collaborating with Sales, Guest Services, Operations, and other departments to ensure everything stays on track.
When volume allows, you’ll support our Guest Services Coordinator with pre-arrival processes, guest communications, amenity coordination, and more. This is a high-impact role ideal for someone who thrives on detail, ownership, and collaboration.
What You’ll Do
Manage the end-to-end NTV process across all markets, ensuring timeliness and accuracy
Monitor the notices inbox throughout the day and act on notices immediately
Audit and track activity to catch issues early and take corrective action
Coordinate across teams to resolve notice delays and update clients professionally
Provide backup support with pre-arrival instructions, guest amenity setups, and internal audits
Partner with Sales and other departments to uphold our service standards
What You Bring
2–3 years of experience in hospitality, real estate, or apartment management with a focus on administrative accuracy and cross-team support
Strong written and verbal communication skills—comfortable writing business emails to clients and coordinating across internal teams
Detail-oriented and tech-savvy, with experience using Microsoft Office and platforms like Salesforce
Proven ability to multitask in a fast-paced, service-focused environment
A collaborative, solutions-driven mindset grounded in care and professionalism
Bachelor’s degree preferred; High School diploma required
Availability to work full-time in person at our New York office, Monday through Friday, 9:00 AM – 5:30 PM EST
Why Furnished Quarters?
At Furnished Quarters, we pride ourselves on being more than a place to work. We are a people-first, inclusive organization united by values and driven by a passion for exceptional service. You’ll join a collaborative, entrepreneurial environment where your contributions matter and your career can grow.
Equal Opportunity Statement
Furnished Quarters is an equal opportunity employer committed to a workplace free from discrimination. We celebrate diversity and do not discriminate based on race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state, or local law.
