Executive Assistant (Marketing Org)

Job Description

POS-33349

HubSpot’s Marketing organization is responsible for building the brand, creating demand, deepening customer connection, and helping millions of businesses grow better. We’re looking for an Executive Assistant to join our Marketing team who is passionate about providing world-class support to senior leaders and enabling a high-performing, connected organization.

This role will provide high-touch, proactive support to 3–4+ Marketing Vice Presidents, helping them operate effectively across a dynamic, highly cross-functional organization. The Executive Assistant will report to the Chief of Staff to the CMO and work closely with two other Executive Assistants on the Marketing team to provide coordinated coverage, share best practices, and deliver a seamless executive-support experience.

Success in this role requires exceptional prioritization, time management, and judgment. This person will expertly manage a complex portfolio of executive calendars, constantly assessing competing requests, anticipating conflicts, and making thoughtful tradeoffs to protect leaders’ focus and ensure their time is aligned to the highest-impact business priorities. The ideal candidate is proactive, highly organized, and resourceful, with a demonstrated ability to stay ahead of shifting priorities, operate calmly under pressure, and create leverage for senior leaders in a fast-paced environment.

In this role, you’ll get to:

• Manage complex, high-volume calendars, travel, and incoming and outgoing meeting requests for 3–4+ Marketing Vice Presidents. Proactively prioritize requests, resolve scheduling conflicts, protect executive focus time, and ensure leaders are prepared for their highest-impact internal and external engagements.
• Partner closely with the Chief of Staff to the CMO and two Marketing Executive Assistants to coordinate executive coverage, align on team priorities, share best practices, and ensure continuity during absences or high-volume periods.
• Partner with the EA’s in planning and executing All Team meetings, AMAs, leadership meetings, planning sessions, and team offsites. This may include agenda ownership, logistics coordination, speaker management, content collection, and run-of-show support.
• Process expense reports, open and manage purchase orders, and support other administrative workflows with accuracy and timeliness.
• Handle sensitive information, executive communications, and high-priority requests with appropriate discretion, professionalism, and sound judgment.
• Identify opportunities to improve administrative processes, team communications, meeting rhythms, and operating practices across the Marketing organization.
• Serve as a trusted representative of Marketing leadership, creating a thoughtful and seamless experience for employees, customers, partners, and external contacts.

We are looking for people with:

• 3+ years of progressive Executive Assistant, senior administrative support, or equivalent coordination experience, including direct support for VP, SVP, or C-suite-level leaders in a fast-paced, high-growth, or otherwise complex organization.
• English proficiency is required as you will need to communicate with U.S.-based colleagues, prepare correspondence in English, and coordinate across international teams.
• Ability to work and support stakeholders during the standard US Eastern Coast working hours of 9:00 AM EST-5:00 PM EST.
• Flexibility to support occasional needs outside of core business hours.
• Experience supporting multiple senior leaders simultaneously—ideally a portfolio of 3–4+ VP-level executives—while managing multiple time zones, competing priorities, complex calendars, travel, and high-stakes meetings with accuracy, discretion, and independent judgment.
• Demonstrated success managing complex, high-volume calendars, frequent travel, executive meeting preparation, and competing stakeholder needs.
• Ability to act as a trusted partner and strategic gatekeeper: proactively prioritizing requests, anticipating scheduling conflicts, protecting executive focus time, and exercising sound independent judgment.
• Experience working collaboratively within an Executive Assistant team, including coordinating coverage, communicating clearly, and maintaining a consistent support experience across an executive portfolio.
• Proven experience coordinating leadership meetings, All Team meetings, offsites, customer events, and other high-visibility virtual, hybrid, and in-person programs.
• Exceptional discretion and experience handling confidential organizational, people, financial, and business information.
• Experience processing expenses, purchase orders, invoices, vendor payments, and other administrative financial workflows.
• Exceptional written and verbal communication skills, with the ability to engage confidently with employees at all levels of HubSpot, including executives, customers, partners, and external vendors.
• Ability to work independently, anticipate needs, take a proactive approach to problem-solving, and operate effectively with minimal direction.
• Comfort with ambiguity and the ability to remain calm, resourceful, and adaptable when priorities shift.
• Proficiency in Google Workspace, along with comfort learning and navigating evolving AI tools and technologies.
• A commitment to fostering a collaborative, inclusive, and people-first employee experience.

At HubSpot, we value both flexibility and connection. Whether you’re a Remote employee or work from the Office, we want you to start your journey here by building strong connections with your team and peers. If you are joining our Engineering team, you will be required to attend a regional HubSpot office for in-person onboarding. If you join our broader Product team, you’ll also attend other in-person events, such as your Product Group Summit and other gatherings, to continue building on those connections.

If you require an accommodation due to travel limitations or other reasons, please inform your recruiter during the hiring process. We are committed to supporting candidates who may need alternative arrangements

About HubSpot

HubSpot (NYSE: HUBS) is an AI-powered customer platform with all the software, integrations, and resources customers need to connect marketing, sales, and service. HubSpot’s connected platform enables businesses to grow faster by focusing on what matters most: customers.

At HubSpot, bold is our baseline. Our employees around the globe move fast, stay customer-obsessed, and win together. Our culture is grounded in four commitments: Solve for the Customer, Be Bold, Learn Fast, Align, Adapt & Go!, and Deliver with HEART. These commitments shape how we work, lead, and grow.

We’re building a company where people can do their best work. We focus on brilliant work, not badge swipes. By combining clarity, ownership, and trust, we create space for big thinking and meaningful progress. And we know that when our employees grow, our customers do too.

Recognized globally for our award-winning culture by Comparably, Glassdoor, Fortune, and more, HubSpot is headquartered in Cambridge, MA, with employees and offices around the world.

Explore more:

• HubSpot Careers
• Life at HubSpot on Instagram

If you need accommodations or assistance due to a disability, please reach out to us using this form.

Massachusetts Applicants: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Germany Applicants: (m/f/d) - link to HubSpot’s Career Diversity page here.

India Applicants: link to HubSpot India’s equal opportunity policy here.

HubSpot may use AI to help screen or assess candidates, but all hiring decisions are always human. More information can be found here. By submitting your application, you agree that HubSpot may collect your personal data for recruiting, global organization planning, and related purposes. We may use CLEAR ID Verification during the hiring process to confirm your identity and help maintain a safe, secure, and trusted experience for all candidates. Refer to HubSpot’s Recruiting Privacy Notice for details on data processing and your rights.