Job Description
Company Description
Role Summary
We are seeking a highly dedicated and professional Executive Personal Assistant to provide comprehensive support to a high-profile principal based in Jeddah. This is a demanding and rewarding hybrid role that blends executive-level administrative duties with personal lifestyle management. The successful candidate will act as the principal’s right hand, ensuring seamless execution of both business and personal affairs with the utmost discretion and confidentiality.
This position requires a proactive, resourceful, and adaptable individual who can anticipate needs and operate effectively in a fast-paced, dynamic environment. You will be entrusted with managing complex schedules, coordinating international travel, and serving as a key liaison for all internal and external stakeholders.
Job Description
Key Responsibilities
Executive & Administrative Support
•Manage and maintain the principal’s complex and ever-changing calendar, scheduling appointments, meetings, and reminders to optimize time and efficiency.
•Screen, prioritize, and manage all incoming communications, including emails and calls, responding or redirecting as appropriate with a professional and courteous demeanor.
•Draft, proofread, and format a wide range of documents, including correspondence, reports, and presentations, ensuring accuracy and clarity.
•Prepare and organize materials and briefing notes for meetings, ensuring the principal is fully prepared for all engagements.
Personal & Lifestyle Management
•Act as a trusted gatekeeper and liaison, managing personal appointments and coordinating with household staff to ensure the smooth running of the principal’s private life.
•Handle personal errands and special requests with efficiency and discretion.
•Maintain a high level of confidentiality regarding all personal, financial, and family matters.
Travel & Logistics Coordination
•Arrange and manage all aspects of domestic and international travel, including flights, accommodations, visas, and detailed itineraries.
•Provide on-the-ground support during travel, ensuring all arrangements are seamless and any issues are resolved proactively.
•Be prepared to travel with the principal as required, often at short notice.
Communication & Stakeholder Liaison
•Serve as the primary point of contact between the principal and internal/external stakeholders, including business partners, clients, and family members.
•Build and maintain strong relationships with key contacts, representing the principal professionally and positively.
•Handle sensitive information with the highest level of integrity and confidentiality.
Qualifications
Candidate Profile
•Proven experience as a Personal Assistant, Executive Assistant, or in a similar support role. Experience supporting UHNW individuals or C-level executives is highly advantageous.
•Exceptional organizational and time-management skills, with the ability to prioritize and manage multiple tasks simultaneously under pressure.
•Impeccable communication and interpersonal skills, with fluency in both Arabic and English (written and verbal).
•A high degree of emotional intelligence and professional judgment, with the ability to navigate complex social and professional situations.
•Unwavering discretion, integrity, and a deep understanding of the importance of confidentiality.
•Tech literacy, with a high level of proficiency in the MS Office Suite (Word, Excel, PowerPoint, Outlook) and other modern productivity tools.
•A proactive and resourceful problem-solver, with a “can-do” attitude and a willingness to go the extra mile.
Additional Information
What We Offer
•A competitive salary package, commensurate with experience and qualifications.
•The opportunity to work in a challenging and dynamic role, supporting a prominent individual.
•A position of trust and responsibility, with the potential for growth and development.
