Job Description
Our client is seeking a full-time, salaried Accounts Payable Specialist to join their accounting team in a hybrid role based near Oakton, Virginia. This position will support day-to-day accounts payable operations in a fast-paced, project-driven environment, ensuring timely and accurate processing of vendor invoices, payment runs, and related financial transactions.
The ideal candidate will bring strong attention to detail, experience working with high-volume AP workflows, and recent hands-on experience with JAMIS ERP within the past 2–3 years. This role offers the opportunity to collaborate closely with accounting, project, and operations teams while contributing to efficient financial processes and accurate job cost reporting.
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Responsibilities
- Process and enter high-volume vendor invoices in JAMIS ERP, ensuring accurate coding to the appropriate job numbers, cost codes, and general ledger accounts.
- Perform three-way matching of invoices, purchase orders, and receiving documentation to verify pricing, quantities, and approvals prior to payment.
- Manage vendor records and documentation within JAMIS, including maintaining W-9s, vendor setup, and resolving invoice discrepancies with vendors and internal stakeholders.
- Prepare and execute weekly check runs, ACH, and electronic payments through JAMIS, ensuring timely and accurate disbursement of funds.
- Reconcile AP aging reports and vendor statements, researching and resolving outstanding balances or payment issues.
- Receive, review, distribute, verify approvals and code invoices with cost element and charge numbers according to established company policies and procedures.
Qualifications (all required)
- High school diploma or GED required; additional coursework in accounting, finance, or business administration is a plus.
- 3+ years of Accounts Payable experience, preferably in a high-volume or project-based environment.
- Recent hands-on experience with JAMIS ERP (within the last 2–3 years) required.
- Demonstrated experience performing three-way matching of invoices, purchase orders, and receiving documentation.
- Strong attention to detail with the ability to accurately code invoices and maintain organized financial records.
- Excellent written and verbal communication skills, with the ability to interact professionally with vendors and employees at all levels of the organization.
- Ability to prioritize tasks, meet deadlines, and manage multiple invoices and payment cycles in a fast-paced environment.
- Proficiency with Microsoft Excel and general accounting systems is preferred.
$50,000 - $60,000 a year
