Job Description
This is a long-term role for someone who wants to deeply understand a business, take ownership of the books, and grow alongside the company.
Company Profile:
Our client is a real estate development company based in Texas, engaged in house renovations, building projects, Airbnb rentals, and real estate sales. The company manages multiple properties across different classifications in QuickBooks, handles numerous transactions for various projects, and operates with a virtual team. The company culture is described as hands-on and highly collaborative, with team members communicating multiple times daily despite being in different locations.
Overall purpose and responsibilities of the role:
Our client is seeking a full-time virtual accountant/bookkeeper (Philippines-based preferred) to manage the financial operations of a growing construction and real estate business, along with personal and related entity finances.
Duties and Responsibilities:
About the Business
• Construction remodelling / fix-and-flip company (300–500 transactions per month)
• Rental property (low volume)
• Real estate sales activity (low volume)
• Artist studio (approx. 20 transactions/month)
• Personal financial tracking included
Bookkeeping & Financial Management
• Manage and maintain books in QuickBooks
• Categorize and reconcile 300–500+ monthly transactions
• Maintain accurate books across multiple areas, including:
o Construction business
o Personal finances
o Rental properties
o Real estate activities
o Artist studio operations
• Perform monthly bank and credit card reconciliations
• Ensure all financial data is clean, accurate, and consistently updated
Project-Based Expense Tracking
• Track expenses by project (e.g., flips, remodels, rentals)
• Monitor and track:
o Vendor payments
o Contractor expenses
o Material purchases
• Track bills, payments, and recurring expenses, including:
o Mortgages
o Insurance premiums
o Utilities and other ongoing obligations
Accounts Payable (Primary Focus)
• Oversee and manage all accounts payable activities
• Schedule and monitor timely payments for all obligations
• Ensure accuracy and completeness of all expense and payment records
Expense Intake & Communication
• Manage receipts and expense submissions from the field team via WhatsApp and other communication channels
• Log and categorize expenses in real time
• Maintain well-organized digital records of all receipts and supporting documents in Google Drive
Expense Analysis & Financial Monitoring
• Analyze spending patterns across all accounts and entities
• Identify and anticipate recurring and upcoming expenses
• Develop systems to forecast cash flow requirements
• Flag unusual, inconsistent, or excessive spending patterns
Reporting & Financial Organization
• Prepare weekly and monthly Profit & Loss (P&L) reports
• Provide monthly financial summaries and cash flow snapshots
• Deliver expense breakdowns by project and property
• Maintain books in a CPA/tax-preparation-ready state at all times
Must-have Skills / Qualifications:
• At least 3 years of bookkeeping and/or accounting experience
• Strong hands-on experience with QuickBooks or similar accounting software (required)
• Proven ability to manage high-volume transactions with accuracy and consistency
• Advanced proficiency in Microsoft Excel and/or Google Sheets
• Excellent organizational skills and attention to detail
• Strong analytical and problem-solving abilities, with a proactive approach beyond data entry
• Ability to identify patterns and maintain consistency in financial records over time
• Clear and professional written and verbal English communication skills
• Comfortable using digital communication tools, including WhatsApp, for coordination with teams
• Strong sense of ownership, accountability, and follow-through in managing financial tasks
Preferred Qualifications:
• Experience in real estate or construction accounting
• Familiarity with job costing or project-based accounting
Job Type: Full-Time Permanent
Schedule: Monday to Friday, 9 am to 5 pm Texas Hours, inclusive of 1 hour break
Location: Work from home
Industry: Real estate
