Job Description
Accounts Receivable / Accounts Payable Specialist (AR/AP) – Remote | QuickBooks, NetSuite, SAP
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
About the Role
We’re hiring an AR/AP Specialist to own the day-to-day flow of money in and out of the business.
This is a high-impact, execution-driven role where accuracy, speed, and organization matter.
You will:
- Process invoices and payments
- Manage collections and vendor payments
- Maintain clean, audit-ready financial records
If you’re detail-obsessed and comfortable handling high transaction volumes — this role is built for you.
What You’ll Own
Accounts Payable (AP)
Process 20–50 vendor invoices per week
Enter invoices into:
- QuickBooks
- NetSuite
- Xero
- SAP
Schedule payments (ACH, wire, checks)
Reconcile vendor statements and resolve discrepancies
Manage reimbursements and credit card reconciliations
Accounts Receivable (AR)
- Generate and send 30–100 customer invoices weekly
- Post payments (ACH, wire, credit card, checks)
- Maintain AR aging reports and track overdue balances
- Follow up on collections and negotiate payment timelines
- Manage deferred/unearned revenue adjustments
Reconciliation & Reporting
Reconcile AR/AP subledgers to the general ledger
Match transactions with bank records
Prepare weekly reports:
- Cash collections
- Disbursements
- Outstanding balances
Compliance & Controls
Maintain vendor/customer documentation (W-9s, contracts)
Ensure compliance with:
- GAAP
- IFRS
Keep audit-ready financial records at all times
Cross-Functional Collaboration
- Work with procurement on vendor setup
- Partner with sales to resolve billing issues
- Support accounting team during month-end close
What Makes You a Strong Fit
- Highly detail-oriented (you catch errors others miss)
- Comfortable handling high-volume transactions
- Strong communicator with vendors and customers
- Organized, structured, and process-driven
- Able to balance speed + accuracy
Requirements (Must-Have)
2+ years experience in:
- Accounts Receivable
- Accounts Payable
- Bookkeeping
Experience with at least one:
- QuickBooks / NetSuite / SAP / Xero
Intermediate Excel / Google Sheets:
- VLOOKUP
- Pivot Tables
Familiarity with invoicing, payments, and reconciliation workflows
Nice to Have
Multi-currency AR/AP experience
Experience with:
- Bill.com
- Tipalti
Experience in SaaS, real estate, or professional services
ERP migration or automation experience
What a Typical Day Looks Like
- Process vendor invoices and customer payments
- Send invoices and follow up on overdue balances
- Reconcile transactions and resolve discrepancies
- Coordinate with teams on billing and vendor issues
- Update reports and maintain clean financial records
In short:
You ensure every dollar in and out is tracked, accurate, and on time.
Key Metrics (KPIs)
- Invoice accuracy: <1% error rate
- On-time AP payments (net 30/45/60)
- AR collections within target DSO
- Timely reconciliations for month-end close
- 100% audit-ready documentation
Why This Role Stands Out
High ownership over financial operations
Clear processes and structured workflows
Opportunity to grow into:
- Senior Accounting
- Finance Operations
Exposure to modern accounting tools and systems
Interview Process
- Initial Phone Screen
- Recruiter Interview
- Practical Task (reconciliation / AR aging scenario)
- Client Interview
- Offer & Background Verification
Apply Now
If you’re someone who thrives in structured, detail-heavy roles and takes pride in clean, accurate financials, this is a strong opportunity to step into a high-responsibility AR/AP role.
