Job Description
Why You’ll Never Want to Leave
Respect People. Produce Results.
For more than 35 years, we’ve built a reputation for both the work we do and how we do it.
Respect shows up in how we work together and with our clients. It means trusting people to do their jobs, giving them the space to do it well, and holding each other to a high standard. Because when people are respected, they do better work, work that grows businesses, shapes culture, and builds relationships that last. And just as important, they have the support to build a career and a life worth investing in.
Who You’ll Be Collaborating With
Every day, you’ll be teaming up with a diverse, enthusiastic, multi-disciplinary team of professionals with a smart sense of humor and a strong desire to grow and develop.
Job Summary
The Media Billing Specialist oversees the end-to-end billing cycle for media clients, ensuring that invoices are accurate, timely, and fully reconciled against budgets. This role manages billing workflows across multiple client groups including a few major key accounts, coordinates with internal teams, and ensures compliance with client financial requirements. The ideal candidate is detail oriented with strong decision-making skills thrives in a fast-paced environment.
What You’ll Be Working On
· Oversees the monthly billing cycle, including file preparation, reconciliation, and submission of monthly billing.
· Collaborates with internal departments (Media, Production, Finance) to ensure that all billing amounts are aligned with planned budgets and to achieve smooth billing operations.
· Works closely with the Media Payables and Processing team to resolve billing discrepancies.
· Actively participates in Mediaocean’s transition to a new platform. Works closely with other team members to help resolve various issues.
· Supports internal and external audits with required billing data and reports.
· Maintains and updates client records, billing records, databases, and backup documentation for auditing purposes.
· Communicates directly with clients for billing approvals, clarifications, and timely issue resolution.
· Works alongside the Accounts Receivable team to ensure a timely collection of receivables.
· Assists in generating scheduled reporting activities.
How You’ll Excel In Your Role
· Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
· 5+ years of experience in media billing, finance, or accounting (agency experience preferred).
· Proficiency with billing platforms such as Mediaocean or Strata is required; Familiarity with media buying, advertising placements is a plus.
· Advanced Excel skills, including pivot tables and VLOOKUP, are highly valued.
· Excellent organizational skills with the ability to manage multiple deadlines across clients.
· Strong attention to detail, analytical skills, and problem-solving mindset.
· Effective communicator, comfortable collaborating across internal teams and directly with clients.
