Job Description
Data Entry Specialist (CRM, Excel & Data Accuracy) – Remote | U.S. Hours
Position Type: Full-Time, Remote
Working Hours: U.S. Client Business Hours
About the Role
We’re hiring a Data Entry Specialist to manage and maintain high-volume business data across CRM systems, spreadsheets, and internal tools.
This is not just data entry — this is a data accuracy role.
You will be responsible for ensuring all records are complete, error-free, and audit-ready.
If you’re someone who notices small mistakes others miss, this role is built for you.
What You’ll Own
Data Entry & Accuracy (Primary Focus)
Enter and update records in:
- Salesforce
- HubSpot
- Airtable
- Microsoft Excel / Google Sheets
Cross-check data against source documents:
- Invoices
- Contracts
- Customer records
- HR files
Identify and fix:
- Duplicates
- Missing fields
- Incorrect entries
Data Cleaning & Maintenance
Clean and standardize datasets using:
- Filters
- Pivot tables
- Formulas
Apply consistent naming conventions and formatting
Run weekly data audits to maintain quality
File & Record Organization
Maintain structured digital records in:
- Google Drive
- SharePoint
- Dropbox
Ensure all files are:
- Properly named
- Version-controlled
- Easily retrievable
Reporting & Cross-Team Support
Generate daily/weekly reports:
- Data updates
- Transaction logs
- Audit summaries
Support:
- Finance (AR/AP entries)
- Sales (lead/contact updates)
- HR (employee records)
Compliance & Data Integrity
Maintain strict confidentiality of sensitive data
Ensure compliance with:
- GDPR
- HIPAA
- CCPA (as applicable)
Keep all records audit-ready
Process Improvement
Identify recurring data issues
Suggest improvements:
- Templates
- Forms
- Automation opportunities
Help reduce manual errors over time
What Makes You a Strong Fit
- You are extremely detail-oriented (you catch what others miss)
- You are fast but prioritize accuracy over speed
- You are comfortable doing repetitive, high-volume work
- You are organized and dependable
- You take ownership of data quality
Required Experience & Skills
1–2 years in:
- Data entry
- Clerical work
- Administrative support
Strong proficiency in:
- Excel / Google Sheets (filters, sorting, pivot tables, formulas)
Familiarity with:
- Salesforce
- HubSpot
- Airtable
High typing speed and accuracy
Nice to Have
Experience in high-volume environments:
- E-commerce
- Finance
- Healthcare
- Logistics
Exposure to:
- Basic SQL
- Google Apps Script
Experience in compliance-heavy industries
What a Typical Day Looks Like
- Input and update records in CRM and spreadsheets
- Clean and audit datasets for accuracy
- Cross-check entries against source documents
- Generate reports for internal teams
- Organize and maintain digital files
- Handle ad hoc data requests across departments
In short:
You ensure the company can fully trust its data.
Key Metrics (KPIs)
- Typing accuracy ≥ 98%
- Error rate < 1%
- All data updated within SLA (same/next day)
- Reports delivered on time and error-free
- Clean, structured, audit-ready datasets
Why This Role Stands Out
- High ownership of business-critical data
- Clear expectations and measurable performance
- Cross-functional exposure (finance, sales, HR)
- Opportunity to move into operations or data roles
Interview Process
- Initial Phone Screen
- Video Interview with Pavago Recruiter
- Practical Task (timed data entry + error-checking test)
- Client Interview
- Offer & Background Verification
Apply Now
If you:
- Are highly detail-oriented
- Take pride in clean, accurate work
- Thrive in structured, execution-focused roles
This is a strong fit.
