Job Description
Data Entry Specialist (CRM, Excel, Data Accuracy) – Remote | U.S. Hours
Position Type: Full-Time, Remote
Working Hours: U.S. Client Business Hours
About the Role
We’re hiring a Data Entry Specialist to ensure business data is accurate, clean, and always up to date.
This is not just typing — you will:
- Validate and clean data
- Maintain CRM and system accuracy
- Support finance, sales, and operations
- Ensure records are audit-ready
You are the backbone of data integrity across the business.
What You’ll Own
Data Entry & Accuracy (Primary Focus)
Enter and update records in:
- Salesforce
- HubSpot
- Airtable
- Excel / Google Sheets
Cross-check data against:
- Invoices
- Contracts
- Customer and employee records
Correct:
- Errors
- Duplicates
- Missing fields
Data Cleaning & Maintenance
Clean and standardize datasets using:
- Filters
- Pivot tables
- Formulas
Apply consistent:
- Naming conventions
- Formatting
- Categorization
Perform regular data audits to ensure quality
File & Record Management
Organize records in:
- Google Drive
- Dropbox
- SharePoint
Maintain:
- Logical folder structures
- Version control
Ensure all files are easy to find and audit-ready
Reporting & Cross-Team Support
Generate daily/weekly reports:
- Data updates
- Transactions
- Audit logs
Support:
- Finance (AR/AP data entry)
- Sales (lead/contact updates)
- HR (employee data)
Compliance & Confidentiality
Handle sensitive data securely:
- Financial
- Personal
- Client information
Follow compliance standards (GDPR, HIPAA, CCPA if applicable)
Process Improvement
Identify recurring data issues
Suggest improvements such as:
- Automation
- Better templates
- Improved workflows
Help reduce manual errors and inefficiencies
What Makes You a Strong Fit
- You have exceptional attention to detail
- You catch errors others miss
- You are fast, accurate, and consistent
- You’re comfortable with repetitive, high-volume work
- You take ownership of data quality
Required Experience & Skills
1–2 years experience in:
- Data entry
- Clerical or administrative roles
Strong proficiency in:
- Excel / Google Sheets
- (filters, sorting, pivot tables, formulas)
Experience with CRMs:
- Salesforce or HubSpot
High typing speed and accuracy
Nice to Have
Experience in high-volume environments:
- E-commerce
- Finance
- Healthcare
- Logistics
Basic knowledge of:
- SQL
- Google Apps Script
Experience in compliance-heavy industries
What a Typical Day Looks Like
- Input new records into CRM or spreadsheets
- Audit and clean existing data
- Cross-check entries with source documents
- Generate reports for teams
- Organize and maintain file systems
- Handle ad hoc data requests
In short:
You ensure all business data is accurate, clean, and reliable.
Key Metrics (KPIs)
- Typing accuracy ≥ 98%
- Error rate < 1%
- Data entry completed within SLA (same day/next day)
- Reports delivered accurately and on time
- Clean, well-structured datasets
Why This Role Stands Out
- High ownership over business-critical data
- Exposure to multiple departments (finance, sales, HR)
- Clear performance metrics
- Opportunity to improve systems and workflows
- Strong foundation for growth into operations or analytics roles
Interview Process
- Initial Phone Screen
- Video Interview with Pavago Recruiter
- Practical Task (timed data entry + error-checking test)
- Client Interview
- Offer & Background Verification
Apply Now
If you:
- Are detail-obsessed and accurate
- Work fast without compromising quality
- Take pride in clean, reliable data
This role is a strong fit.
