Real Estate Closing Coordinator

Job Description

Real Estate Closing Coordinator – Remote | PST Hours

Position Type: Full-Time Contract (40 Hours/Week)

Location: Remote | Must Be Available During PST Business Hours

About the Role

At Pavago, one of our clients is hiring a Real Estate Closing Coordinator to support high-volume real estate transactions and help agents operate more efficiently throughout the closing process.

This is a fast-paced, operations-focused real estate coordination role where you’ll assist with:

• offer drafting
• addendums
• inspection coordination
• transaction workflows
• communication and documentation
• closing coordination

You’ll work closely with the internal agent team to ensure transactions move smoothly, efficiently, and on time.

If you thrive in:

• real estate transaction coordination
• fast-moving operational environments
• detail-oriented workflows
• startup-style teams

this role is a strong fit.

About the Company

Pavago is hiring for one of its clients — an innovative real estate brokerage leveraging technology and operational efficiency to improve the home buying and selling experience.

The company combines experienced real estate professionals with modern systems and technology to streamline transactions and improve outcomes for homeowners.

What You’ll Own

Transaction & Closing Coordination

• Support agents throughout the full closing process

• Assist with:

  • offer drafting
  • purchase agreements
  • addendums
  • transaction documentation

• Coordinate inspections and follow-ups

• Ensure all transaction timelines and documentation remain organized and accurate

Agent Support & Operational Execution

• Respond quickly to internal agent requests and operational needs
• Help agents maximize transaction efficiency and closing volume
• Maintain strong responsiveness throughout PST business hours
• Support operational workflows during high transaction periods

Communication & Coordination

• Communicate professionally and efficiently through:

  • email
  • text
  • Slack

• Coordinate with internal teams, clients, and transaction stakeholders

• Ensure all parties remain aligned throughout the transaction lifecycle

CRM & Systems Management

• Maintain accurate records across:

  • CRM systems
  • DocuSign Rooms
  • internal communication platforms

• Keep transaction files organized, updated, and accessible

• Support clean operational documentation and workflow tracking

What Makes You a Strong Fit

• You are highly organized and process-driven
• You communicate clearly and respond quickly
• You are coachable, adaptable, and eager to learn
• You can work independently in a remote environment
• You thrive in fast-moving startup environments
• You enjoy supporting operational workflows and transaction coordination

Requirements (Must-Have)

Experience & Background

• Experience in:

  • real estate transaction coordination
  • closing coordination
  • administrative support
  • real estate operations

• Familiarity with:

  • offer drafting
  • inspections
  • transaction workflows
  • closing coordination processes

Technical Skills

• Experience using:

  • CRM systems
  • DocuSign Rooms
  • Slack
  • Google Workspace

• Strong organizational and documentation skills

• Comfortable managing multiple active transactions simultaneously

Communication & Availability

• Strong written and verbal English communication skills

• Ability to work:

  • 9:00 AM – 6:00 PM PST

• Availability after business hours when deal volume requires additional support

• Reliable remote work setup and stable internet connection

Nice to Have

• Experience supporting U.S.-based real estate teams
• Startup or fast-growth environment experience
• Familiarity with residential real estate transaction workflows
• Exposure to high-volume transaction coordination environments

What a Typical Day Looks Like

• Draft offers and addendums
• Coordinate inspections and transaction updates
• Respond to agent requests and operational needs
• Update CRM records and transaction documentation
• Communicate with internal teams and transaction stakeholders
• Track transaction timelines and closing progress

In short:

You help ensure real estate transactions move smoothly, accurately, and efficiently from contract to close.

Key Metrics for Success (KPIs)

• Accuracy of transaction documentation
• Responsiveness to agent requests
• On-time completion of transaction milestones
• Organization and consistency across records and workflows
• Reduction in operational delays and closing issues
• Internal team satisfaction and operational efficiency

Why This Role Stands Out

• Direct exposure to high-volume real estate operations

• Opportunity to work closely with experienced real estate professionals

• Strong operational ownership and visibility

• Fast-moving startup-style environment

• Opportunity to grow into:

  • Transaction Manager
  • Operations Coordinator
  • Real Estate Operations Lead

Compensation

• Competitive monthly compensation
• Fully remote work environment
• Long-term growth potential within real estate operations

Interview Process

• Initial Screening Call
• Recruiter Interview
• Client Interview
• Offer & Onboarding