Senior Associate Mission Support Planning (International Focus)

Job Description

Team Rubicon (TR) is seeking a Senior Associate, Mission Support (Planning) (“International Focus”) to join TR’s Programs x Mission Support team! The Senior Associate, Mission Support (Planning) will serve primarily as the focal point for preparation, planning, and deployment of Team Rubicon’s international operations. This role serves as a Subject Matter Expert (SME) within the Mission Support Branch (MSB) Planning team and works internally to align other TR functions (e.g. Logistics, Mobilization, Field Technology, Field Leadership) to develop clear operational plans to deploy appropriately skilled volunteer teams rapidly and safely to support communities impacted by global disasters and crises. This position also supports domestic mission planning efforts, developing volunteer leaders and helping maintain functional excellence across the MSB Planning team. Externally, this position will cultivate relationships across public, private, and non-governmental sectors and represent TR to various coordinating bodies before, during, and after operations. The role requires a seasoned professional who is comfortable in a highly collaborative team, both supporting behind-the-scenes and leading from the front, mitigating risks and moving forward despite often incomplete information and constrained resources. Strong candidates for this role have worked in this arena before. They can point to real operations where they planned creative solutions to complex problems, coordinated across organizations, engaged external partners, and influenced decisions in environments where outcomes translated to impact.

Every day will be a challenge, but every month brings new opportunities for an organization that is quickly becoming a household name in disaster response. This position reports to TR’s Manager, Mission Support (Planning) and is based remote anywhere within the continental United States (“Lower 48”).

Duties:

Mission Planning & Volunteer Engagement

• Serve as the primary Mission Support Branch (MSB) Planning representative for international matters, coordinating across internal functional & departmental stakeholders to ensure rapid deployment of the right resources (volunteers, skillsets, equipment) to meet the need.
• Conduct mission analysis and operational planning for responses to global natural disasters, humanitarian emergencies, and other complex crises.
• Serve as a subject matter expert on safety and security in the global humanitarian environment.
• Collaborating with Field Leadership and other support functions, support the development and maintenance of security, contingency, and/or emergency response plans tailored to the operating environment.
• Provide mission planning support for domestic operations when needed such as weekend or holiday volunteer support coverage or Emergency Operations Center (EOC) activations.
• As international planning Subject Matter Expert (SME) and focal point, lead familiarization and training of MSB teammates and other functions & departments to elevate the baseline capacity of the overall team and promote efficiency and continuity of operations.
• Through deliberate and effective recruitment, engagement, and mentoring, build a bench of Greyshirt volunteer leaders with fluency in the nuances of planning operations in the international humanitarian arena.
• Conduct and support QA/QC activities for operations and completion of After-Action Reviews (AARs) and implementation of lessons learned to support continuous improvement, maximize impact, and promote transparency.

External Networking & Representation

• Build and sustain professional networks across the humanitarian sector, including governments, other NGOs, international coordination bodies (e.g. World Health Organization, UN-OCHA, US Dept. of State Overseas Security Advisory Council), and private-sector partners, enabling effective operational coordination and execution.
• Represent Team Rubicon confidently and professionally in external forums, inter-agency coordination groups, and other high-profile engagements.

Technology, Information Management & Analysis

• Use a variety of technology and communication platforms (e.g. Microsoft 365, various messaging apps, satellite phones, GPS navigation & tracking).
• Apply geospatial awareness and tools such as ArcGIS.
• Support operational data collection, synthesis, analysis, and reporting to support decisions from field level to senior leadership.

Education and Background:

• 3–5 years of relevant experience in global disaster response, emergency management, crisis operations, or related fields in the public/private/non-profit sectors
• Demonstrated experience planning and coordinating operations in complex environments, including mission analysis, contingency planning, and internal and external coordination, with direct responsibility for aligning stakeholders and enabling execution, where coordination across organizations was required to achieve outcomes
• Experience engaging external partners (e.g., government entities, NGOs, or international organizations) in an operational planning or coordination context
• Experience contributing to safety, security, or risk-informed planning in dynamic and/or austere environments
• Strong written and verbal communication skills in time-sensitive environments
• Demonstrated ability to brief a variety of audiences, clearly communicating plans, actions, risks, and recommendations with confidence and credibility
• Experience working with volunteers, with a demonstrated ability to develop capacity and support effective execution in operational environments
• Familiarity with complex information systems, communication technologies, and geospatial tools
• Experience with GIS and complex data collection & analysis tools preferred

Special Requirements:

• This is a full-time;REMOTE position and can be based anywhere within the continental United States (“Lower 48”) and provides a flexible & non-traditional work schedule
• Required: Irregular work hours including evenings, weekends, and holidays will be frequent
• Travel: At least 25% non-local travel domestically and internationally often on short notice
• Required: Possess or be able to obtain a valid passport, required medical clearances, and necessary travel documentation
• Must be comfortable supporting operations in dynamic, austere, or unstable environments
• Commitment to humanitarian principles and TR’s mission & cultural values, empowering our volunteers to lead the way in helping communities in need

Job Type:

• Full-time; salary, exempt

Pay Range:

• $57,413.06 - $85,630.27 per year

The hiring range reflects where in the range we most likely intend to hire for this role. Additionally, compensation within that range can vary for several reasons including market conditions, cost of living, skills/capabilities, experience, etc.

Cultural Values:

• Mission First, Greyshirts Always: Anyone joining TR must understand that our mission to provide disaster response comes first
• Step Into The Arena: TR needs leaders who aren’t afraid to dare to be great
• Everyone Has A Role Know It: Ability to successfully navigate a fast-paced, high-growth environment and solve problems in the face of ambiguity
• GSD: We are entrepreneurial, resourceful, and determined no matter how chaotic the situation
• C hange Your Socks: We take care of ourselves and each other so we are best equipped to serve those in greatest need
• Adults Only: Every team member is an adult until proven otherwise
• Your Mother’s A Donor: Every leader must be committed to fiduciary responsibility, transparency, and financial stewardship

Perks of the Team:

• Flexible Unlimited Paid Time Off
• Generous holiday schedule (including a paid week off between winter holidays)
• Matching 401k contributions up to 4% with no vesting requirement
• 100% company-paid health benefits for employees and their dependents
• Professional development, leadership development and events/conferences
• Paid time off to volunteer with the non-profit of your choice
• One-week all-inclusive onboarding experience

Learn more about Team Rubicon:

• Website: Team Rubicon USA
• LinkedIn: Team Rubicon
• Facebook: Team Rubicon
• X: @TeamRubicon
• YouTube:  Team Rubicon
• Instagram: @teamrubicon
• Threads: @teamrubicon
• TikTok: @teamrubicon

Team Rubicon is an equal opportunity employer and is committed to not only including but actively seeking out a diversity of lifestyles, experiences, perspectives, and voices in order to foster inclusion, growth, and innovation. Your candidacy will be considered without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.