Executive Assistant

Job Description

🌎 About Us

At TeamSnap, we believe when the world connects through sports; the world becomes better. TeamSnap is a sports and communication platform dedicated to taking the work out of play in youth sports. We also believe our jobs should excite us, our teammates should support us and our bosses should inspire us. We empower our people to bring big ideas and tiny egos, landing us on Outside Magazine’s list of “Best Places to Work” and Built In’s “100 Best Remote-First Places to Work.”

TeamSnap is seeking an experienced and highly proactive Executive Assistant to support members of our Executive Leadership Team. This role is critical to keeping our leaders organized, focused and operating effectively within a fast paced, fully remote environment.

We are initially looking for contract support while we determine the long term structure for this function. This position requires strong discretion, professional maturity and the ability to manage multiple senior leaders with competing priorities.

*This role requires the candidate to be based in the EST to effectively coordinate with the executive team.

What you’ll be doing:

• You’ll keep 5 of our executives organized and enhance their daily productivity by managing their scheduling and supporting their communication.
• Organizes meetings including scheduling, sending reminders, preparing agendas and follow-ups.
• Coordinate travel and meeting setups for the executive team, including domestic and international arrangements.
• Proactively review calendars in advance to create space and prevent conflicts and manage last-minute ELT scheduling shifts across multiple time zones (EST, CST, MT, PST).
• You won’t just be an order taker we need someone experienced at teaching our leaders how to work most effectively with their EA.
• Build Monthly All Hands and Sales Team meeting agendas and slides.
• Collect and synthesize weekly status updates from direct reports and track monthly OKRs to maintain operating cadence.
• Plan and coordinate client meals, gifting, research and book events, and manage quarterly/bi-annual internal offsite logistics.
• Pitch in wherever needed helping the team, supporting projects or solving unexpected challenges.

What’ll set you up for success:

• 5+ years of experience as an executive assistant supporting multiple senior executives (ideally ELT-level), office administrator or similar.
• Strong communication skills, in person, in writing and by video/phone.
• Exceptional organizational, prioritization and time management skills.
• Extreme flexibility and comfort with changing priorities and ambiguity. Things move pretty quickly around here sometimes you have to turn on a dime.
• Capable of handling sensitive information with discretion.
• A strong customer service orientation.
• Great follow-through and passion for what we do. You totally get why people use and like TeamSnap and think it’s awesome.
• Independent and proactive don’t need to ask the same question twice and always have great ideas.
• Ability to support multiple people and their spinning plates simultaneously.
• Highly computer literate Microsoft Office Suite, Google Workspace and other SaaS applications.
• Comfortable operating in a fully remote environment and coordinating across multiple stakeholders with competing priorities.
• Polished professionalism and client readiness event coordination, thoughtful gifting and interacting with senior leaders and external clients.

Got cold feet? If you’re thinking you don’t meet 100% of the above qualifications, you should still seriously consider applying. We’re all humans with special talents that go beyond what’s listed here.

Compensation

We’re committed to equitable compensation for all TeamSnappers. The minimum hourly compensation rate for this role is $50.00 per hour, inclusive of bonuses or commissions, with comp updated based on multiple factors. Our comp is highly competitive in our space and we adjust overall comp based on relevant experience, skills, certifications, and geographic location.

🖥 Location

TeamSnap is a fully remote company, so you need to be very comfortable working with people who aren’t in the same time zone as you. We are always expanding, but there is a small list of states we do not hire in, including Alabama, Alaska, Delaware, District of Columbia, Hawaii, Iowa, Louisiana, Mississippi, Nebraska, New Mexico, Rhode Island, South Dakota and West Virginia and while we love all parts of the world, we can only hire permanent US residents at this time.

🚀 Opportunities to Grow

At TeamSnap, we work hard to provide a culture of trust, accountability, inclusivity, and boundless opportunities to grow, along with the chance to make a lasting impact and have some fun while doing it.

🎩 Total Rewards

• We’re proud to be remote-first. We’ve been remote since 2009, long before COVID made it cool

• Unlimited PTO and paid parental leave for ALL parents (not just primary or secondary)

• 100% premium coverage of medical/dental/vision for you and your family

• 401K to help you invest for the future

• $1,500 annual learning and development stipend

• Travel to fun locations for all-company meetings and team events

• Generous home office allowance to set you up for success

• TeamSnap SWAG to our store upon starting and a $50 credit on every work anniversary thereafter

• A monthly stipend reimbursement for health & wellness and so much more!

• TeamSnap Total Rewards

🏆 Working at TeamSnap

At TeamSnap, you’re not a culture fit, you’re a culture add. Check out our Culture Playbook and learn how we succeed at being remote-first, what makes our company so unique, and how we’re inspired by our people, our customers, and our values.

🧡 Inclusion and Diversity

Creativity and innovation can’t thrive when we’re cookie-cutter images of each other. We’re quickly growing more diverse, but there’s always room for improvement. We are committed to inclusion and diversity at TeamSnap, and we hold ourselves accountable for building an environment where everyone feels valued. If you need any disability-related adaptation during the recruitment process, just let us know! We are an Equal Employment Opportunity Employer.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.