Job Description
Location: London, UK (hybrid, with a minimum of 3 days a week in the London office)
Salary: UK minimum wage (dependent on age)
Hours: Full Time
Contract Type: Fixed Term Contract until 31 March 2027
Reports To: Chief of Staff - Operations
Key Internal Contacts/Relationships: COO and Regional teams
Job Purpose: To support the day to day running of the operations group (including regional, transformation and information system teams) to enhance the effectiveness and efficiency of our global operations.
About HALO:
HALO is the leading global NGO addressing the impact and drivers of conflict in 30 countries and territories, with over 8,000 staff. Most of our staff are local employees and include a growing number of women.
Our primary duty is to serve people affected by conflict, clearing landmines and the explosive remnants of war that threaten lives and livelihoods long after fighting has finished. We make land safe where war has ended, while also assisting those affected by active conflict and endemic violence.
HALO addresses human suffering caused by armed violence in some of the world’s most fragile places, securing weapons and ammunition and working with both state and community actors to reduce the prevalence of armed violence.
About the role:
We are seeking to fill a paid internship position with a highly motivated and proactive graduate or student able to provide support to the Operations Group. Reporting directly to the Operations Chief of Staff, the successful candidate will play a key role in enhancing the effectiveness and efficiency of our global operations. This internship offers invaluable exposure to the core functions of our Chief Operating Officer and regional leadership teams, supporting their work across dynamic environments. The role will provide you with the opportunity to gain a hands-on experience across a diverse range of specialised departments within the Operations Group at The HALO Trust. Once you have established the work you find most rewarding, there will be scope to focus and take ownership of tasks in relation to your interests.
The role will initially be a fixed-term contract up to 31 March 2027. HALO’s working hours are Monday to Thursday 08:30-1730, Fridays 08:30-15:00. The position is hybrid, with a minimum of 3 days a week in the London office.
Responsibilities:
- Support the overall running of the Operations Group with a range of administrative tasks, such as minute taking, diary management, data analysis and action tracking.
- Support with the organisation and coordination of important Operations Group events, such as the monthly Operations Group meeting, the in-person quarterly Operations Group Leadership Meeting, the Programme Managers Meeting, and the Operations Managers Meeting.
- Oversee the implementation of the new Compliance Tracker tool
- Support donor reporting for a key grant.
- Ensuring the internal intranet is up to date with relevant documents, news posts, and policy developments.
- Conduct research and write short reports e.g. on funding opportunities, programme development opportunities.
- To provide administration support to the Global Security Advisor.
- Directly assist wider teams within the HALO Operations Group, including the Director of Transformation, Director of Information Systems, and Regional Directors. Tasks can range from conducting research, concept notes, proposals, and reports, to monitoring our internal systems and databases.
- Support the Operations Chief of Staff and Chief Operating Officer with ad hoc tasks as required.
General:
- Uphold HALO’s core values and standards, promoting its ethos and mission statement.
- Ensure familiarity with and adherence to all HALO policies and procedures, especially the code of conduct and safeguarding
Essential Requirements:
- Strong attention to detail
- Excellent written and verbal communication
- Ability to adapt communication to different audiences
- Highly organised and adaptive
- Ability to take initiative
- Proficiency in the Microsoft Office suite
Desirable Requirements:
- Data analysis
- Experience (paid or voluntary) working for an INGO/NGO
- Batchelor’s and/or Master’s degree in a related field e.g. international development, conflict studies
Travel Requirements
There is no formal travel attached to the role, however a willingness to deploy to a programme for a short time at short notice is desirable in order to support capacity gaps and provide career development opportunities for the successful candidate.
Benefits:
- Annual Leave: 25 days plus 8 statutory holidays
- Non-contributory life assurance
- Pension contributions matched by HALO up to 5%
- Emergency medical insurance when travelling overseas
- Flexible working policy
To Apply:
Please submit a CV (no more than 2 pages) and a cover letter (no more than 1 page) outlining how your experience matches the key skills and competencies required by 31/05/2026.
Applications without a cover letter tailored to this position will not be considered.
We reserve the right to amend the closing date depending on the number of applications received.
The HALO Trust is an Equal Opportunity Employer and does not discriminate against any applicant for employment because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation.
The HALO Trust is committed to attracting, developing, and retaining talented individuals from a wide range of backgrounds, experiences, and perspectives.
The HALO Trust is committed to ensuring that it provides a safe and trusted environment which safeguards and promotes the welfare and wellbeing of anyone who comes into contact with, or is part of, the Charity, with a zero-tolerance approach to behaviours which challenge this.
