Job Description
This job is fully Remote! Clear and excellent English communication skills, Spanish skills, technology skills, and organization skills, required.
Responsibilities
Onboarding & Placement
- Call every new referral to document student learning gaps, specific needs, availability, etc.
- Immediately update the internal Job Board with student profiles so the matching team has the data needed to source the right tutor
- Confirm the tutor and family have exchanged contact info and that a recurring weekly schedule is officially established
- Send standardized SMS/Email surveys to parents within 24 hours of the first session to confirm satisfaction and lock in the match
Retention & Attendance Management
- Audit attendance daily to ensure tutors and students are meeting weekly; initiate immediate inquiries with the family if a session is missed
- Call families with waning attendance (2+ consecutive missed sessions) to troubleshoot scheduling conflicts or tutor friction
- Flag and follow-up tutor change requests to ensure students don’t lose momentum during a transition
- Compare authorized hours vs. actual hours for every student; call parents of under-utilizing students to encourage session booking and protect contract value
Growth & Referral Outreach
- Scrub potential leads through the sales pipeline
- Conduct outbound outreach to lost leads or those who previously expressed interest but never started the program
- Proactively conduct outreach to lists of students referred from district/program partners
Program Operations & Communication
- Monitor and respond to all incoming Close tasks and messages to maintain the communication standard
- Resolve scheduling, communication, or technical hurdles the moment they arise to prevent session cancellations
- Act as the primary point of contact to ensure 100% of family queries and concerns are addressed within the business day.
- Execute the scheduled cadence of weekly, bi-weekly, and monthly check-ins with families.
- Identify schedule changes or attendance red flags and assign follow-up tasks to the relevant team members.
Database & Reporting
- Update and scrub family-related data in program databases to ensure accuracy.
- Verify data accuracy for internal KPIs and external partner/district reporting to ensure billing compliance.
Qualifications
- Strong time management, planning, and prioritization skills.
- Proven ability to organize, coordinate, and successfully manage multiple responsibilities in a fast-paced environment.
- Demonstrates a professional, positive, and approachable demeanor.
- Able to effectively prioritize and focus on key objectives in a dynamic environment where priorities may shift over time.
- Excellent written and verbal communication skills, particularly in virtual and remote work environments.
- Proficient in utilizing a variety of communication channels, including in-person meetings, telephone, email, and video conferencing platforms.
- Skilled at building engagement, rapport, and trust in virtual relationships with customers, colleagues, and stakeholders.
- Collaborative team player who works effectively with diverse individuals and cross-functional teams.
- Demonstrates learning agility and adaptability, readily adjusting behaviors and approaches to meet evolving business needs.
- Quick to learn and apply new skills, tools, and processes as required.
- Proven ability to develop, manage, and strengthen virtual relationships with customers, employees, and external partners, including local schools and community organizations.
- Experience managing and supporting remote educators and distributed teams.
- Self-motivated and capable of working independently with minimal supervision.
- Comfortable navigating ambiguity and adapting to changing circumstances.
- Bachelor’s degree required.
- Minimum of 2–3 years of progressive professional experience demonstrating increasing levels of responsibility and career growth.
- Experience working in a remote operations environment and collaborating with virtual teams.
- Bilingual proficiency in English and Spanish is highly preferred.
- Strong knowledge of the K–12 education sector, including Special Education (IEP/504) and/or Foster, Homeless, and Youth (FHY) populations, is highly preferred.
- Proficient in Microsoft Office Suite and Google Workspace applications.
Fully Remote!
PTO
Etc.
