Job Description
The Bit About Urbantz
At Urbantz, we help some of the world’s largest retail, grocery, e-commerce and logistics companies improve their last-mile delivery operations through smarter, more sustainable delivery management. Our SaaS platform is built for enterprise teams managing complex multi-fleet operations, helping them reduce emissions, allocate work more intelligently across carriers, build tailored workflows and create better delivery experiences for customers.
More than 100 brands use Urbantz to gain better visibility and control over their delivery operations.
Since launching in 2015, we’ve grown quickly across Europe, the Middle East and beyond. In 2020, Deloitte ranked us third in its annual Technology Fast 50 list.
The Challenge
You’ll be joining a small, close-knit team where no two days look the same. Your role is to keep things running smoothly across finance, HR and office operations.
As a Finance & HR Officer, you will work alongside Simon (Finance Manager) and Sarah (HR Manager) on a wide range of diversified activities spanning finance, HR administration and office management. This is a role for someone who thrives on variety, takes ownership of their tasks and enjoys being a reliable support to the team.
The Day-to-Day
Finance activities
Your first objective is to contribute to the financial activities :
- Processing and checking all incoming invoices and expense notes (for which the process is already highly automated);
- Preparation of payments;
- Preparation of sales invoices and follow-up of unpaid invoices with the account managers;
- Preparation of the accounting for our external accountant;
- Contribution to the preparation of the annual audit;
- Processing of open accounting items (accounts receivable and payable);
- Contribution to the reporting and controlling activities.
Office Management activities
You will also be the go-to person for the smooth day-to-day running of the office :
- Day-to-day management of the office (reception, rooms, laptops, etc.);
- Ordering supplies and catering for the office;
- Being the contact point with our main suppliers (insurance, rent, systems, etc.).
HR activities
You will then ensure the smooth HR administration throughout the employee lifecycle :
- Coordinating the onboarding process;
- Assisting with payroll management in collaboration with the payroll office;
- Maintaining employee administration records and ensuring data accuracy across all HR tools;
- Assisting with the recruitment coordination;
- Participating in the organization of company events.
The Must Haves
You like helping people and can always keep a dynamic and friendly attitude.
- Bachelor’s degree in a relevant field (Business Administration, or a related field);
- At least 2 years of hands-on experience in an administrative role is required. Experience in a multi-disciplinary admin role (Finance, HR, Office) is a plus;
- French native speaker and fluent in English;
- Strong Excel skills;
- Proactive and can do attitude, work independently and autonomously;
- Strong organizational competencies, used to meet short deadlines;
- Excellent communication skills.
The Great to Haves
- Tech savvy;
- Like the unforeseen and diversified tasks;
- Effective computer skills: Microsoft Office Software, any experience with accounting software is a plus.
- Eager to learn and not afraid to work in a challenging and ever changing environment.
The Perks
- 4-day work week in our fancy office in the center of Brussels (hybrid setup with remote working).
- Autonomy to define and navigate your own path to success.
- A competitive salary, the right tools and a range of fringe benefits (meal voucher, hospital and group insurance, etc.).
- An incredibly diverse international team and a company culture that encourages freedom, creativity and collaboration.
- Opportunities to grow your expertise through training and workshops.
- Team meetups in Brussels, an annual offsite somewhere sunny.
