Job Description
About World Business Lenders(www.wbl.com)
World Business Lenders (WBL) provides short-term, real estate–collateralized commercial loans to small and medium-sized businesses across the United States that do not have access to traditional financing. The company also services its own loan portfolio and those of third parties, with a focus on managing non-performing loan pools and REO.
WBL is a U.S.-based company with a fully remote workforce.
Working hours are 9:00am–6:00pm Eastern Time, Monday through Friday.
The role requires strong spoken and written English.
- All resumes must be submitted in English.
Overview
- Establish reliable tracking of all Asset Resolution invoices; improve organization and follow-up on current invoices so eligible discounts are not missed; support timely movement of invoices through review, correction, and payment readiness; provide strong operational support for aged invoice matters handled by Cristina; improve visibility into invoice status, blockers, and upcoming payment items; and help create a more consistent, disciplined legal billing workflow between Legal Operations, Finance, and outside counsel.
Job Duties and Responsibilities
- Manage legal billing workflow for Asset Resolution matters
- Track invoice status, rejections, corrections, and payment readiness
- Coordinate with outside counsel, Legal, Finance, and AP
- Support timely processing of current invoices within discount periods
- Assist Corporate VP with aged invoice negotiation support and follow-up
- Maintain accurate reporting, records, and billing trackers.
Main Requirements:
- Education: Business Administration, Finance, Accounting, Operations, or a related field.
- Not less than 5 years of experience
- Experience managing invoice or billing workflows in a structured, high-volume environment
- Hands-on experience tracking, processing, and resolving invoices (including rejections and corrections)
- Comfortable coordinating across multiple stakeholders (Legal, Finance, AP, and external counsel/vendors)
- Strong ability to ensure invoices move through payment cycles on time, including discount deadlines
- Experience maintaining accurate trackers, records, and status reporting for financial or operational workflows
- Strong Excel skills and familiarity with workflow tools (e.g., Monday.com or similar systems)
- Highly organized with strong follow-through on tasks and escalations
- Able to work in deadline-driven, process-heavy environments with repetitive but detail-critical work
- Strong communication skills for ongoing follow-ups and coordination across teams
Preferred Background / Industry Experience
- Experience in legal billing, legal operations, or law firm billing in a financial services.
- Candidates coming from law firms, in-house legal departments, vendor management teams, or finance-adjacent operational roles with substantial exposure to outside counsel billing and invoice workflow management will be viewed favorably.
- Experience handling high-volume invoice tracking, rejected invoice resolution, payment-cycle coordination, discount-period monitoring, and support for aged invoice reconciliation is strongly preferred.
Specific Technical Skills Needed
- Strong proficiency in Excel and Monday.com; experience with invoice tracking, billing reports, document management, and workflow systems; ability to maintain accurate records, monitor discount and payment deadlines, and support billing coordination across Legal, Finance, and AP.
Specific Soft Skills Needed
Strong communication
Multitasking and Organization
Attention to detail and follow-through
Professionalism and cross-functional collaboration
Time management, and problem-solving.
Enjoy Paid Time Off (PTO) to recharge
Salary paid in USD
Work comfortably 100% from home
