Job Description
Description
Position Overview
The Data Entry Coordinator is responsible for entering loads into our system with speed and accuracy, then actively monitoring shipments throughout the evening to ensure smooth execution. This role is critical to maintaining visibility, responsiveness, and service quality for our customers.
Daily Workflow
1:00 PM – 4:00 PM (Load Entry Focus)
Enter new loads into the TMS quickly and accurately
Confirm all shipment details are complete and correct
Upload and organize all supporting documents (rate cons, BOLs, etc.)
Communicate with internal team members to clarify any missing info
4:00 PM – 9:00 PM (Tracking & Execution)
Track active shipments and monitor progress in real time
Check in on trucks for pickup and delivery updates
Respond to internal requests for load status and updates
Identify potential issues (delays, missed pickups, etc.) early
Escalate any service issues immediately to the Lead Broker
Key Responsibilities
Maintain accurate and up-to-date load information in the TMS
Ensure real-time visibility across all active shipments
Communicate clearly and promptly with internal teams
Support operations by keeping loads organized and on track
Uphold a high standard of urgency, accuracy, and accountability
Working conditions:
Work schedule: Mon-Fri 1:00 PM – 9:00 PM CST (is entitled to 1 hour break during the workday)
Competitive Salary in USD
Remote mode of work
10+ business days of paid time off
Team building and corporate events
Equipment provided
A supportive team
Requirements
Requirements
Previous experience in data entry, preferably within logistics or freight forwarding
Understanding of freight forwarding processes and shipment documentation
Familiarity with bonded cargo and U.S. inbond processing
Strong attention to detail and accuracy
Ability to work with large volumes of data under tight deadlines
Good organizational and time management skills
Proficiency in Microsoft Office (especially Excel) and logistics systems
Nice to Have
Experience working with U.S. customs or bonded shipments
Knowledge of compliance requirements in international logistics
Experience in high-volume operational environments
