Job Description
Zūm is a rapidly expanding Series E startup backed by industry leaders Sequoia Capital, SoftBank, Spark Capital, and GIC, with a bold mission to transform the stagnant school transportation industry. Operating in over 15 states across the United States—with flagship hubs in San Francisco, Los Angeles, and Seattle—we are actively extending our reach to the East Coast and Midwest regions. As a technology-driven company, we deploy cutting-edge solutions to manage and operate school district transportation systems while also launching our own charter platform and developing proprietary SaaS offerings. Additionally, we are spearheading a nationwide initiative to electrify school transportation fleets, simultaneously supporting local utilities by feeding much-needed energy back into the grid. We have been recognized as CNBC 50 disruptor, Financial Times 500 fastest growing companies, Fast Company World Changing Ideas.
About the Role
We’re seeking a detail-oriented Workforce Administrator to manage critical payroll and HR processes for union and non-union employees at Rockford, IL Zum bus yard. Reporting to the Location Manager with a dotted line to the Payroll and People team, this role ensures accurate timekeeping, seamless onboarding, and exceptional employee experience for the workforce you support. You’ll serve as the local point of contact for employee-related issues, working closely with HR, Operations, Finance, union representatives, and school districts. In this hybrid role, you’ll balance high-volume hourly employee time administration with HR responsibilities while maintaining compliance with internal policies and external regulations.
What Makes You Successful in This Role
You’re the organized, reliable person everyone counts on when they have a payroll question or need help navigating HR processes. You love the satisfaction of getting the details right, whether that’s catching a timesheet error before it becomes a paycheck problem or making sure a new hire’s first day goes smoothly. You’re comfortable juggling a lot at once, from processing dozens of timesheets to answering employee questions to coordinating with multiple departments. You stay calm when things get busy, communicate clearly with everyone from drivers to corporate teams, and handle confidential information with absolute discretion. You’re proactive, tech-savvy, and genuinely enjoy being the go-to person who makes sure people get paid correctly and on time because you know how much that matters.
Responsibilities:
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Timekeeping & Payroll Administration
Manage timesheets for union and non-union employees, ensuring accuracy and compliance with company policies and collective bargaining agreements
Calculate time and pay discrepancies with precision and respond to employee payroll queries promptly
Distribute physical pay documents to employees including paystubs and W-2 forms
Coordinate with Finance and Payroll teams to resolve discrepancies and ensure timely, accurate pay processing
Conduct regular review and audit activities within Zum’s portal to ensure accuracy and compliance
Employee Support & HR Operations
Execute new hire onboarding including I-9/E-Verify completion and HRIS employee profile setup
Coordinate with recruiting to ensure new hire paperwork and logistics are completed efficiently
Process employee status changes in the HRIS system accurately and in a timely manner
Create termination tickets, provide employees with final paychecks, and coordinate all off-boarding tasks
Maintain accurate and up-to-date filing systems for administrative records, ensuring compliance with retention requirements
Serve as primary local contact for employee questions and concerns on pay and HR, escalating issues appropriately
Requirements:
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Basic Qualifications:
High school diploma required; additional coursework in HR or payroll preferred
Minimum 1 year of payroll processing experience with high-volume operations (100+ employees)
Proficiency with payroll systems (ADP experience strongly preferred)
Preferred Qualifications:
Experience administering payroll in a union or collective bargaining agreement (CBA) environment
Background in transportation, logistics, or similar industry
Demonstrated ability to effectively engage with high volumes of employees and stakeholders
Proven track record of cross-functional collaboration across multiple departments
Strong attention to detail with the ability to meet strict deadlines in a fast-paced environment
Excellent decision-making skills with the ability to provide clear, authoritative guidance when needed
Strong communication and interpersonal skills
$27 - $31 an hour
The targeted base salary range for this role is listed in the compensation section below. Actual salary may be above or below this range based on factors such as location, skills, and relevant experience. In addition, this position may include additional compensation in the form of bonus, equity, or commissions. If you are a full-time salaried or hourly worker, we offer the following benefits: Medical, Dental, Vision, 401(k), Holidays, Wellness, Vacation, and more.
Zūm Services, Inc. and all its subsidiaries provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
