Job description
Business Administrator
Location: Remote, occasional travel
Salary: £35,000 Pro Rata (25 hours per week)
Benefits:
- Remote working available
- 25 days annual leave
- Cycle to work scheme
- Private Health Care
- Sales Bonus
- EV Scheme
We are:
Evolve Commercial is a digital procurement consultancy that provides commercial and procurement services to help clients deliver their complex and security-sensitive technology programmes. They are an exciting, fast-growing, and vibrant SME who are looking for experienced professionals to join their fantastic team!
The Role:
We are seeking an experienced Business Administrator to join our team on a part-time basis. This role is designed for individuals who require flexibility to balance work with other commitments, as such you can work with us to agree core hours that balance your needs with those of the business. As a Business Administrator, your role will mainly oversee daily administrative operations, support the Head of Business Management and Finance and senior management, and ensure compliance with organisational policies and procedures.
Responsibilities:
- Help coordinate across administrative functions and suppliers (e.g. IT, HR, Recruitment) to ensure smooth daily operations and workflow.
- Assist in the timely preparation and submission of invoices for customers, processing of bill payments to suppliers, and processing of expense reimbursements.
- Handle the on-boarding process of new hires and maintain employee records.
- Handle administrative processes around car leasing, security clearances, submissions to CCS or HMRC, or any other administrative tasks that are required.
- Help coordinate meetings, team events, offsites, including scheduling, logistics, and documentation.
- Provide secretariat support, only as needed, to monthly board meetings, including preparing meeting agendas, taking minutes, and distributing materials.
- Assist in expense tracking ensuring financial policy and procedure adherence.
- Maintain accurate records and ensure compliance with company policies and regulations.
- Ensure company SharePoint & Teams sites are efficiently maintained.
Requirements:
- 3-5 years of experience as a Business Administrator, Administrative Assistant, Office Manager or similar role.
- Good communication and interpersonal skills.
- Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and ability to quickly familiarise yourself with other software that supports business functions.
- Strong multi-tasking and organisational skills, with the ability to prioritise tasks and manage time effectively.
- Ability to work independently and collaboratively in a team environment.
- Flexibility to adapt to changing priorities and work demands.
Qualifications
- Further education in a business-related subject is desirable but not necessary if you have demonstrable relevant experience.
- Ability to obtain a baseline security clearance (BPSS) is essential.
Values
We look for those who share similar values to ours at all experience levels: 1) People Matter, 2) Focus on Quality, 3) Always Deliver, 4) Keep it Simple, 5) Be a Team.
How to apply
Interested in joining our Team? Please send us an up-to-date CV which meets the following best practice guidelines:
- Skills, Knowledge, and Experience: Highlight your specific and relevant experience in line with the job specification. Be as clear as you can with your professional and personal achievements.
- Highlighting Success: It’s important to us that you highlight the successes you have achieved in other roles or jobs.
- Layout, style, and quality: Whilst layout and style aren’t essential to a good CV, it’s the first formal document we will see from you – so make sure it counts. This is an opportunity to highlight your attention to detail, your ability to be clear and concise, and your personal style and tone.
