Job description
WE ARE HIRING AN EVENT COORDINATOR!!
Please note: We currently can only hire candidates who reside in the following states: AZ, CO, FL, GA, IL, MD, MI, NC, NJ, NY, PA, TX, VA, and WA.
About the Role:
We’re looking for a detail-loving, checklist-crushing Events Materials & Print Coordinator to own the production and management of all print and digital materials for our events. From sleek signage to branded swag, you’ll ensure every item shows up on time, looks flawless, and fits the How to Manage brand.
You’ll work closely with our shipping lead, marketing, and design teams to make sure inventory is accurate, materials are up-to-date, and everything needed for an event arrives exactly when and where it should.
What You’ll Do:
Manage the creation, updating, and tracking of all event materials (print + digital)
Coordinate with the shipping lead to keep inventory organized and accounted for
Partner with the marketing and design teams to refresh and proof materials
Work with vendors for print production and delivery—on time and within budget
Monitor material costs and track expenses
Order supplies and promotional items ahead of event deadlines
Support on-site material setup and breakdown when attending events
Ensure everything is brand-consistent, polished, and guest-ready
What You Bring:
Experience in print production, materials coordination, or events (preferred)
Strong organizational skills and laser-sharp attention to detail
Familiarity with inventory management and supply ordering
Ability to juggle timelines, vendors, and priorities like a pro
Excellent communication and team collaboration
Tech-savvy and comfortable working in a fully remote environment
Willingness to travel frequently for events
Bonus: basic design software knowledge or print spec experience
Please note: We currently can only hire candidates who reside in the following states: AZ, CO, FL, GA, IL, MD, MI, NC, NJ, NY, PA, TX, VA, and WA.
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Equal Opportunity Statement:
How to Manage is an Equal Opportunity Employer. We welcome and celebrate individuals of all backgrounds and do not discriminate based on race, gender, age, religion, sexual orientation, disability, or any protected status. We’re committed to building a team as diverse as the businesses we serve.
Please note: We currently can only hire candidates who reside in the following states: AZ, CO, FL, GA, IL, MD, MI, NC, NJ, NY, PA, TX, VA, and WA.
