Job description
Click here to watch a video by Arne from COSYN:
https://www.youtube.com/watch?v=y2CwS6xpzXU
Hi! We’re Arne and Matthijs, the founders of COSYN.
We’re a communications advisory agency that helps organizations navigate big transformation projects - things like rolling out new systems or introducing major internal changes. Our job is to help teams talk about these changes clearly, creatively, and in a way that actually gets people on board!
We work with mid-to-large-sized companies across Europe, and we’re proud of the thoughtful, human approach we bring to what could otherwise be dry, technical messaging.
We’re a small team, growing steadily, and we’re looking for someone smart, proactive, and detail-loving to help keep everything running smoothly behind the scenes.
We’re looking for an Executive Assistant to support the CEO, Arne.
Someone who thrives on structure, takes pride in staying two steps ahead, and can keep the wheels turning while our leadership team focuses on growing the business. You’ll play a key role in bringing order, organization, and a warm, can-do spirit to the day-to-day.
In this role, you will:
🗓 Manage the CEOs’ calendars to ensure their weeks run efficiently
🧾 Oversee time tracking and assist with timely and accurate client invoicing
📬 Manage the CEOs’ Outlook inboxes and handle client communication
✈️ Coordinate travel bookings and itineraries
👋 Support project setup and team onboarding for new team members and freelancers
🎙 Coordinate podcast production logistics like guest scheduling and follow-ups
📱 Administer social media and LinkedIn content tied to the podcast
📊 Maintain and update the CRM system
🌐 Make basic updates to website visuals and content
📂 Assist with preparing proposals and keeping sales materials fresh
📅 Help organize meetings and materials for industry association activities
Working Hours ⏰: This is a full-time role, working 40 hours per week during European business hours (around 9:00 AM–6:00 PM CET), aligned with our Düsseldorf and Amsterdam offices.
To excel in this role, you need to have:
✅ 3+ Years experience as an Executive Assistant
✅ Excellent organization and time management skills
✅ Cool under pressure and calm in fast-moving situations
✅ Proactive communicator with clear, warm written and verbal skills
✅ Detail-oriented with a strong sense of accuracy
✅ Curious, eager to learn, and ready to grow into new responsibilities
✅ Self-starter who can anticipate needs and act on them
✅ Professional, honest, and dependable - someone we can truly rely on
Brownie points for:
🌟 Experience with communications, media, or agency environments
🌟 Comfortable with podcast and social media workflows
🌟 Familiar with CRM tools, basic web content editing, or design
You’re someone who can juggle multiple tasks with grace, thrives in a fast-moving environment, and takes real pride in staying organized and on top of things. You’re approachable and friendly, but not afraid to speak up when something needs to be addressed. You think ahead, take initiative, and love making things work better for everyone involved.
What’s in it for you?
💰 €1,800 - €2,000 per month*
🕐 Full-time, remote role working on European hours
🏖 25 days of paid time off per year, plus your local public holidays
🎯 Annual performance bonus of up to €2,500 based on contribution
*Please note that this is a gross salary and that you are responsible for any tax-related procedures in your country of residence. We kindly ask you to apply only if you are happy to work remotely as an independent contractor.
The JobRack team are working with COSYN to help them find their new team member.
The hiring process for this position will include the following steps:
- Completing the application form on JobRack.
- Recording a short video introduction of yourself.
- If shortlisted, completing test tasks.
- Attending video interviews to discuss your previous experience and the new role in more detail.
The JobRack team has gained a full understanding of the COSYN’s needs and will review, filter, screen and test candidates in line with this.
To ensure your application is considered, take the time to carefully read the job description and submit a high-quality application.
We will, of course, provide you with feedback throughout the process.
At the request of our client, applications for this position must be submitted through JobRack and direct contact with the employer is not allowed.
We are committed to maintaining a respectful and professional environment for our jobseekers, our clients and the JobRack team. Any form of abuse or disrespect towards our team will result in immediate disqualification from this and all future opportunities through JobRack.
Please note that this position requires 100% commitment and is not suitable for those seeking a side job, freelance work, or part-time employment. It is important to only apply if you intend this to be your primary and only full-time job. Any attempts to work multiple full-time jobs without the knowledge of your employer may result in termination and a ban from applying to other jobs on the JobRack site.
Got questions about working remotely? Check out JobRack’s FAQ for answers to everything you might want to know. https://jobrack.eu/jobseeker-faq
