Job description
This is a great opportunity to join a growing company at a foundational stage and contribute to shaping the culture and operational rhythm of our executive team
Company Profile
Our client is best in class auction management technology delivers sophisticated solutions to over 750 leading auctioneers, retailers and manufacturers in 27 countries across multiple markets and industry verticals.
Their feature rich auction software has been enabling clients to build their brand, increase sales revenue and maximize bidder participation for over 20 years. Our client technology provides a uniquely customizable suite of auction management tools and a fully-supported online bidding platform, enabling clients to host dynamic live, timed and hybrid auctions alongside eCommerce functionality from their own website, or online marketplace.
Our client provides competitive online bidding solutions for Commercial, Industrial and Fine Art auctioneers globally, as well as businesses operating in Insolvency, Recovery and Turnaround; Aerospace; Electronics; Consumer Returns; Mining and Automotive industries
Duties and Responsibilities:
- Calendar & Scheduling: Efficiently manage the CEO’s calendar, including scheduling meetings, internal reviews, investor calls, and off-sites across multiple time zones.
- Email & Communication Management: Monitor, prioritize, and draft correspondence; filter incoming messages; and flag time-sensitive communications to ensure prompt responses.
- Meeting Preparation & Follow-Up: Prepare meeting agendas, briefing documents, and presentations. Record key takeaways, capture action items, and track follow-ups to completion.
- Travel Planning: Coordinate complex travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries.
- Administrative Support: Process expense reports, manage invoices, and handle various administrative and ad hoc requests with efficiency and accuracy.
- Strategic Support: Collaborate with the CEO on special projects, research, and operational initiatives that support business objectives.
- Confidentiality & Discretion: Handle sensitive information with the utmost confidentiality and professionalism.
- Office & Culture Coordination (if applicable): Support company culture efforts through office logistics, internal events, and team engagement initiatives.
Must-have Skills / Qualification:
- At least 3 years of proven experience in executive assistance or administrative support
- High proficiency in Google Workspace (Docs, Sheets, Calendar, Drive, Gmail, etc.) and Slack for internal communication.
Advantageous
- Exposure to working with an international client or company.
Behavioral Competencies:
- Excellent organizational, time management, and communication skills
- Ability to work independently and handle confidential information with discretion
Job Type: Full-Time Permanent
Schedule: Monday-Friday,4PM -12AM (Manila Time)
Location: Work-From-Home
Industry: Software as a Service
