Job description
This is an amazing opportunity for an experienced Executive Assistant to join a company that offers Luxury Living in the Heart of Tennessee.
Company Profile:
Founded in 2019, our client is a family owned and operated vacation rental property management company focusing on premium properties in the state of Tennessee.
Avid travelers themselves, they sought to provide travelers with things they wanted when traveling. This included modern and expertly designed spaces, clean units and linens, fully stocked kitchens, and a place that felt better than home.
Fast forward to 2021. The owners have formed a team that understands their vision and is helping to accomplish it. The company seeks to provide a positive, unforgettable experience to both clients and guests through personalized interactions, high quality standards, and streamlined technology.
Overall purpose and responsibilities of the role:
We are seeking a highly organized and detail-oriented Executive Assistant to provide top-tier support to our CEO and COO. This role is ideal for a proactive and resourceful professional who excels in a fast-paced environment, has exceptional communication skills, and can seamlessly manage multiple priorities. The ideal candidate will have a neutral accent, strong written and verbal English skills, and experience working in a dynamic business setting.
Duties and Responsibilities:
Administrative & Executive Support
- Efficiently manage the schedules and calendars of both the CEO and COO.
- Handle email inboxes daily, filtering messages, responding on behalf of executives, and ensuring timely follow-ups.
- Arrange travel, accommodation, and logistics as needed.
- Maintain strict confidentiality when handling sensitive company information.
- Perform general administrative tasks as needed, including occasional support for the broader team.
Communication & Coordination
- Act as a liaison between executives and internal/external stakeholders.
- Communicate on behalf of the CEO and COO with clients, partners, and team members.
- Ensure the leadership team is aligned with company priorities and objectives.
- Assist in meeting preparation, including creating presentations and reports.
Meetings & Task Management
- Attend meetings, take detailed notes, and track action items to completion.
- Follow up on deliverables and ensure deadlines are met.
- Coordinate weekly meetings to set priorities and align work agendas.
Project & Administrative Support
Assist with light bookkeeping tasks.
Handle additional administrative work as needed.
Provide occasional support on projects outside of core responsibilities.
Be adaptable and willing to work overtime when necessary to meet key deadlines.
Minimum of 3+ years of experience in an Executive Assistant role, highly preferably supporting C-level executives.
Experience working with international clients and stakeholders.
Prior experience in the real estate industry would be a plus.
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), CRM tools, and presentation software.
Exceptional English communication skills (written and verbal) with a neutral accent.
Ability to multitask, prioritize, and remain highly organized in a fast-paced environment.
Strong problem-solving skills and attention to detail.
Experience managing confidential information with discretion.
A proactive attitude, with the ability to anticipate needs and take initiative.
Willingness to work overtime when needed to meet critical deadlines.
Ability to take on tasks outside the job description when required.
Job type: Permanent
Emp type: Full time / Direct hire
Schedule: Monday to Friday, 9pm to 6am
Location: Work from home/ Remote work
Industry: Property Management / Vacation Rental
Expertise: Executive Assistance, Admin Support, C-level
