Job description
We are seeking a detail-oriented and experienced Procurement Specialist / Subcontract Administrator to manage the full lifecycle of procurement and subcontracting activities across the enterprise, ensuring compliance with internal policies, 2 CFR Part 200, FAR, DFARS, and applicable state procurement regulations. This role will oversee the full procurement lifecycle—from sourcing and competitive bidding to subcontract administration and closeout. This includes managing vendor and subcontractor relationships, maintaining accurate documentation, and ensuring timely, cost-effective, and compliant acquisition of goods and services. The role also manages enterprise-wide purchasing needs and promotes strong collaboration with internal teams and external partners.
Responsibilities
- Procurement Operations
- Execute procurement transactions in accordance with the Enterprise Procurement Policy.
- Manage procurement methods based on purchase thresholds (Micro Purchase, Simplified Acquisition, and Formal Procurement).
- Prepare and issue Requests for Proposals (RFPs), Requests for Quotes (RFQs), and Requests for Information (RFIs).
- Collaborate with program managers, legal, and finance teams to align procurement strategies with project goals.
- Ensure all procurement documentation (quotes, justifications, evaluations) is complete and retained per policy.
- Vendor Management
- Identify, evaluate, and onboard qualified vendors in collaboration with Cross-divisional team.
- Perform suspension and debarment checks on all vendors prior to engagement.
- Ensure timely resolution of vendor-related issues and disputes.
- Maintain vendor records in the ERP system, including onboarding and offboarding processes.
- Subcontract Administration
- Draft, negotiate, and administer subcontracts in compliance with Enterprise policies and government regulations and requirements.
- Prepare and issue RFPs/RFQs to potential subcontractors.
- Ensure flow-down of prime contract terms and conditions to subcontractors.
- Monitor subcontractor performance and compliance with contract terms.
- Coordinate with project managers, legal, finance, and procurement teams to support project execution.
- Manage subcontract modifications, extensions, and closeouts.
- Maintain subcontract files with all required documentation, including selection rationale and pricing.
- Compliance and Recordkeeping
- Ensure procurement activities comply with 2 CFR § 200 and other applicable regulations.
- Maintain detailed records of procurement transactions, including method, vendor selection, and pricing.
- Support internal and external audits by providing procurement documentation as needed.
- Adhere to document retention schedules and confidentiality requirements.
Qualifications
- Education & Experience:
Bachelor’s degree in Business Administration, Supply Chain Management, or related field.
8-10 years of experience in procurement, contract administration, or supply chain operations.
- Required Skills & Abilities:
Experience working in Federal and State contracting.
Knowledge of federal procurement regulations (FAR, 2 CFR Part 200) and best practices.
Motivated self-starter with demonstrated ability to effectively work independently and collaboratively as part of a team
Develop, execute, monitor, and drive process improvements
Experience with ERP systems (e.g., Costpoint) and procurement software.
Strong analytical, negotiation, and communication skills.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Physical Requirements:
Prolonged periods sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds.
Logistical Requirements
- At this time, we will only accept candidates who are presently eligible to work in the United States and will not require sponsorship.
- Our organization requires that all work, for the duration of your employment, must be completed in the continental U.S. unless required by contract.
- If you are local to our offices in Arlington, Silver Spring, Novi, or Portland this role will be hybrid (in office on Wednesdays - collaboration days).
- Must be able to work during eastern time unless approved by your manager.
- Employees working remotely must have a dedicated, ergonomically appropriate workspace free from distractions with a mobile device that allows for productive and efficient conduct of business.
$85,354 - $94,500 a year
At Altarum, we carefully consider a wide range of compensation factors and rely on market indicators to get it right. Individual compensation packages are based on numerous factors unique to each candidate, including skill set, experience, qualifications, and other job-related reasons. This salary range is not a guarantee of compensation, as the final offer amount will vary based on these factors.
In addition to base salary compensation, Altarum Enterprise employees enjoy the following benefits:
- Competitive Medical, Dental and Optical plans
- Generous Paid Time Off, 8 Company observed holidays plus 3 floating holidays
- Tuition Assistance
- 401K Plan (3% employer contribution plus opportunity for gainsharing)
- Life, AD&D & Disability coverage
- A flexible work environment and more!
Altarum is a nonprofit organization focused on improving the health of individuals with fewer financial resources and populations disenfranchised by the health care system. We work primarily on behalf of federal and state governments to design and implement solutions that achieve measurable results. We combine our expertise in public health and health care delivery with technology development and implementation, practice transformation, training and technical assistance, quality improvement, data analytics, and applied research and evaluation. Our innovative solutions and proven processes lead to better value and health for all.
Altarum is an equal opportunity employer that provides employment and opportunities to all qualified employees and applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, or any other characteristic protected by applicable law.
