Job description
Job Position: Talent Operations Project Manager
Work Arrangement: Fully Remote (LATAM or EA countries)
Job Type: Full-time, Independent Contractor
Work Schedule: 40 hours per week, Monday to Friday 9 AM – 5 PM EST
About Pearl Talent:
Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.
Hear why we exist, what we believe in, and who we’re building for: Watch here
Why Work with Us?
We’re not just another recruiting firm—we focus on placing candidates with exceptional US and EU founders who prioritize the long-term success of their team members. We also provide retention bonuses at 3, 6, 9, and 12 months, as well as community-driven benefits like an annual retreat.
About the Company:
Our client is an AI-native services company that bridges the gap between cutting-edge AI research and real-world business applications. They provide companies with access to top-tier AI experts, develop custom AI solutions, and ensure scalable deployment using our delivery-first approach. Their network includes machine learning engineers, data scientists, and strategists who help organizations realize tangible business impact through AI. The company is a high-velocity, startup-minded team focused on execution, precision, and innovation.
Role Overview:
We’re looking for a highly organized and proactive Talent and Recruitment Operations Project Manager to join our internal operations team. This role will be responsible for managing and evolving our project staffing and admissions processes, ensuring alignment between client needs and expert talent. You’ll thrive in this role if you’re a detail-oriented doer who thrives in a fast-paced, high-volume, startup environment. You will play a key role in building out our staffing infrastructure and helping define processes in a dynamic, evolving organization.The ideal candidate will be proactive and resourceful, with the ability to seek out answers independently. Excellent communication skills in English are essential for success in this role.
Purpose of Your Role:
To ensure the smooth and efficient staffing of AI experts onto client projects and manage the admissions pipeline for new talent. This role is foundational to the company’s ability to deliver high-impact AI solutions by aligning the right experts with the right opportunities—quickly and accurately.
Key Responsibilities:
Staffing Operations
- Own and manage the day-to-day staffing workflows, including tracking open roles, candidate pipelines, and staffing deadlines.
- Maintain accurate and up-to-date documentation in tools such as Airtable, Slack, and Google Docs.
- Coordinate staffing request threads and ensure timely communication across stakeholders.
- Set up and manage client-specific Slack channels and internal coordination hubs.
- Run bi-weekly staffing syncs with leadership to prioritize roles and align resources.
- Track key staffing metrics (e.g., time to staff, open/close rates) and generate performance reports.
- Help define and refine staffing SOPs in a fast-changing environment.
Cross-Functional Collaboration
- Partner with GMs, Solutions Architects, and Delivery Leads to align staffing with client needs.
- Provide regular updates on staffing health and talent pipeline to leadership.
- Support smooth handoffs between staffing and project operations.
- Collaborate cross-functionally to continuously refine workflows and priorities.
Admissions Operations
- Manage AI-powered screening processes for new expert applications.
- Schedule and coordinate expert interviews and manage end-to-end onboarding.
- Ensure expert records are consistently accurate and complete across systems.
- Drive improvements in admissions workflows to boost efficiency and candidate experience.
Must-Have Requirements
- 2+ years of experience supporting US-based clients, preferably in recruiting, talent operations, or project coordination.
- Strong proficiency in Airtable, Google Docs, Slack, and other collaborative tools.
- Experience with high-velocity environments, ideally in startups or fast-paced operational roles.
- Comfortable with ambiguity; able to define and build processes as you go.
- Highly organized, detail-oriented, and a strong project manager and executor.
- Strong communication skills and ability to manage multiple stakeholders and priorities.
Nice to Have
Experience with AI sourcing tools such as GEM.
Background in technical recruiting or AI/ML talent operations.
Exposure to consulting environments or experience working with delivery teams.
Familiarity with staffing SLAs, pipeline reporting, or admissions processes in expert networks.
Fully WFH, forever
Annual team retreat
Unlimited PTO
Potential Growth Opportunities
Our Recruitment Process:
- Application
- Screening
- Skills Assessment
- Top-grading Interview
- Final Interview
- Job Offer
- Onboarding
Ready to Join Us?
If this role aligns with your skills and career goals, we’d love to hear from you. Apply now to take the next step in your journey with Pearl.
